Overview
Administrative Assistant for the Office of the University Librarian (Hybrid) Jobs in Ithaca, NY at Cornell University
Full Job Description
Administrative Assistant for the Office of the University Librarian (Hybrid)
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About the Cornell University Library
Are you eager to be part of a thriving community dedicated to promoting diversity, equity, and inclusion? Join us at Cornell University Library, a dynamic hub of learning, research, and collaboration. With welcoming spaces, expansive collections, and innovative services across our twenty libraries on campus, Cornell University Library is a unified community empowering academic achievement and intellectual exploration at Cornell and beyond.
About the Office or Unit
Library Administration provides strategic vision and oversight of library operations for Cornell University Library. It creates the framework to support excellence in research, scholarship, and creative expression for faculty, students, staff, and researchers from around the world.
The Opportunity
Under the guidance of the Executive Staff Assistant in the Office of the University Librarian (UL), theAdministrative Assistantfor the Office of the University Librarianwill provide comprehensive administrative assistance to the Library’s senior leadership team.
As theAdministrative Assistantfor the Office of the University Librarianyour responsibilities include:
Proactive and Dynamic Recruitment Coordination:Collaborate with Library Human Resources to orchestrate the recruitment process for academic positions, from scheduling interviews to liaising with search committees. Dive into logistics, process reimbursements, and make a real impact on our hiring efforts.
Supportive Committee Assistance:Provide invaluable support to various Library committees, contributing to the collaborative spirit and innovative initiatives that drive our success.
Front-Facing Ambassadorship:Be the friendly face and voice of the Office of the UL, fielding inquiries, directing visitors, and managing correspondence with professionalism, discretion, and diplomacy.
Mastering of Logistics:Take charge of scheduling and coordinating meetings and large-scale events, showcasing your organizational prowess and attention to detail.
Serving as a Global Travel Specialist:Embark on a journey of intricate travel arrangements for our senior leadership team, ensuring smooth sailing for multi-stage international and national trips.
Proficient Office Operations:Keep our office running smoothly by managing supplies, updating contact lists, and providing administrative support for campus visits and special events.
Engaging as a Project Powerhouse:Dive into special projects and events, lending your expertise and enthusiasm to initiatives that make a real difference.
Success Factors
You are considered a competitive candidate if you effectively demonstrate:
Adaptability: Successfully navigate a fast-paced environment with shifting priorities and dynamics, demonstrating flexibility and a willingness to take on diverse tasks on the fly.
Proactive Problem-Solving: Employ quick thinking and good judgment to address challenges independently, anticipate needs, and effectively handle interruptions while maintaining solid customer service with confidence.
Relationship Management: Build and maintain positive relationships with senior leadership and other stakeholders, serving as the main point of contact and confidently engaging in direct interaction while demonstrating initiative and independence.
Organizational Agility: Manage a wide variety of resp…
Title: Administrative Assistant for the Office of the University Librarian (Hybrid)
Company: Cornell University
Location: Ithaca, NY
Category:
