Overview
Administrative Assistant/Front Desk Jobs in Holiday, Florida, USA at Spring Engineering, Inc.
Position: Administrative Assistant (Front Desk)
Location: Holiday
Join to apply for the Administrative Assistant (Front Desk) role at Spring Engineering, Inc.
A busy architectural and engineering firm located in Holiday, FL is seeking an upbeat experienced Administrative Assistant for a front desk position.
The primary responsibilities of the position are:
Process, print/file and disburse all incoming emails to project managers during assigned email shift.
Daily communication and correspondence; proofread and check for spelling and grammatical errors.
Greet guests/clients in a professional and friendly manner; get to know them by name.
Answer incoming phone calls. Take messages and/or redirect phone calls as necessary.
Support all employees with various administrative tasks (emails, phone calls, multiple forms of correspondence, etc.)
Assist with contract/construction administration tasks.
Assist Project Managers in permitting process both electronically and paper copies.
Work to understand SEI and exactly what we do and who we are. Invest time in learning what makes us different and how you can contribute to that.
Maintain paper and electronic files and records with effective filing systems.
Maintain company calendar and owner’s calendar.
Maintain attendance records for staff in Florida and Georgia offices.
Daily communication with the owner regarding staffing schedules.
Maintain project time sheets.
Coordinate meetings, send reminders, set up conference room.
Implementing and enforcing quality control, company wide.
Implementing and enforcing cost control, company wide.
Attempt new and unfamiliar assignments with a positive “can do” attitude.
Develop new skills to strengthen yourself and the firm.
Requirements:
Proficient in Microsoft Office;
Outlook, Word, Excel, PowerPoint.
Bachelor degree preferred.
Working knowledge of Adobe Acrobat DC.
Working knowledge of office equipment.
Organized with the ability to multi-task.
Telephone experience preferred.
Reliable and dependable.
Excellent communication and interpersonal skills.
Professional appearance.
Accounting experience is a plus.
Photoshop knowledge is a plus.
We offer industry competitive compensation, health benefits, insurance, 401k, and paid time off. Please submit a resume, references and any other data that would help us to get to know you better.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Architecture and Planning
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Title: Administrative Assistant/Front Desk
Company: Spring Engineering, Inc.
Location: Holiday, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant)
