Overview
Administrative Assistant FT Jobs in Albany, NY at Daughters of Sarah Senior Community
Classification: Fulltime; Hourly
Division: Honors College; Provost’s Office
Department: Honors College; Global Campus
Reports To: Dean of the Honors College; Director of Global Campus
Primary Function: Assist the Honors College and the Director of Global Campus in all activities for the college and department.
The J. E. and L. E. Mabee Foundation Honors College serves students and faculty across all academic colleges, departments, and disciplines at the university. While the primary student group consists of 10% – 20% of all LCU undergraduates, Honors College programming influences and enhances the entire university. Likewise, the Office of Global Campus serves students and faculty across the whole university. The office plans, coordinates, and monitors all university-related academic study-away programs, including short-term trips and semester study abroad courses. The two areas together – Honors and Global Campus – serve crucial roles for LCU and demand excellent and consistent administration and care.
Major Duties:
Coordinating the functions of, and assisting with recruiting and external relations for, the Honors College and the Office of Global Campus
Managing the department budgets, restricted accounts, and purchasing processes for the Honors College and the Office of Global Campus
Assisting with academic events and student co-curricular events in both areas
Job Requirements:
Assist the dean and director with all financial actions and maintain accurate and timely records.
Complete travel plans and maintain documentation for all tours and trips.
Supervise student workers and student volunteer leaders.
Serve as the “face” of the Global Campus office, especially in the fall semesters.
Manage building reservations and rentals.
Support recruiting efforts including Chap Days and contacting prospects.
Assist with data collection and reports for grants.
Coordinate and assist all communication and social media functions for the two programs.
Other duties as assigned.
Education and Experience:
Bachelor’s degree.
Excellent communication and collaboration abilities to work effectively across the university.
Time management and organization skills to prioritize tasks and meet deadlines in a fast-paced environment.
Knowledge and skill with spreadsheets.
Ability to work independently and take initiative while also thriving in a collaborative team environment.
Willingness to learn and stay updated on new multimedia tools, techniques, and technologies.
Adaptability to working with two related campus offices.
Physical Requirements:
While performing the essential duties of this job, the employee will be required to do the following:
Be ambulatory around campus and in buildings.
Required to regularly sit and stand.
Frequently use wrist, hands, and/or fingers to make small repetitive movements such as typing, distributing mail, and picking up small objects.
Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly, or quickly.
Be able to hear average or normal conversations and receive verbal information.
Required to lift packages and/or move heavy objects, 25+lbs.
NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.
Disclaimer:
This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.
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Title: Administrative Assistant FT
Company: Daughters of Sarah Senior Community
Location: Albany, NY
