Administrative Assistant – FT Days | Stoughton Specialty

Overview

Administrative Assistant – FT Days | Stoughton Specialty Jobs in Stoughton, MA at PAM Health Specialty Hospital of Stoughton

Position Summary

The School Administrative Assistant provides vital support to the Principal and school community through effective communication, organization, and operational assistance. This role is essential in ensuring the smooth day-to-day functioning of the school office while maintaining a welcoming, respectful, and Christ-centered environment. The Administrative Assistant serves as the first point of contact for families and visitors, manages records, supports student health needs, and helps coordinate school-wide events and communications.

Key Responsibilities

Administrative Support & Communication

· Support the School Principal with daily operations, scheduling, and correspondence.

· Prepare professional documents and manage written communications with minimal supervision.

· Greet and assist visitors; screen and prioritize calls, emails, and mail with confidentiality and professionalism.

· Maintain the Principal’s calendar and coordinate appointments and meetings.

· Uphold discretion in handling sensitive or confidential matters.

Office & Records Management

· Maintain accurate and organized digital and physical filing systems.

· Manage inventory and ordering of instructional materials and supplies.

· Maintain student data in digital information systems.

Student Health & Supervision

· Provide care for sick or injured students and contact families or emergency services as needed.

· Assist with health screenings and maintain student immunization and health records.

· Supervise students while in the office or awaiting pickup or support.

School Communication & Events

· Create and distribute weekly newsletters and annual Teacher Welcome Letters.

· Assist with preparation and setup for staff meetings and school events.

General School Support

· Offer flexible support to the school team as needed.

· Perform additional administrative or school support duties as assigned.

Qualifications & Certifications

Spiritual Qualifications

· Demonstrates a personal relationship with Jesus Christ, the Lord and Savior, in alignment with biblical teachings (John 3:3, 1 Peter 1:23)

· Views teaching and/or working with children as a spiritual calling, and recognizes this position at this Christian school is part of God’s plan.

· Lives out a Christ-centered lifestyle, modeling integrity, compassion, and godly character both in and out of the school building (1 Timothy 4:12), serving as a positive spiritual influence to students, colleagues, and the broader community.

· Fully embraces and upholds the school’s Statement of Faith, Philosophy of education, and Mission Statement without reservation, and actively supports the vision and values of both the school and its affiliated church.

Required Certifications

· High school diploma or equivalent required.

· Additional education or professional development in office administration, education, or related fields preferred.

· Combination of training and experience that demonstrates the ability to perform the responsibilities of the position effectively.

· CPR/First Aid Certification (preferred)

Skills & Competencies

Knowledge of:

· Modern administrative practices, including digital communication, scheduling, and file organization.

· Professional communication methods, including telephone and in-person interaction.

· Document preparation, proofreading, and professional correspondence.

· Proper English usage, including grammar, spelling, punctuation, and formatting.

· Office technology (computers, printers, copiers, educational software).

· First aid basics and student wellness protocols.

· Public relations and community engagement best practices.

Ability to:

· Manage a wide range of administrative responsibilities with accuracy and independence.

· Prioritize tasks and manage interruptions in a fast-paced environment.

· Maintain accurate records and produce detailed reports.

· Interpret and apply school policies, procedures, and regulations.

· Handle sensitive information with confidentiality and professionalism.

· Communicate effectively with staff, students, and families, both verbally and in writing.

· Demonstrate cultural sensitivity and appreciation for human diversity.

· Follow verbal and written instructions with attention to detail.

· Foster a collaborative, respectful, and Christ-centered work environment.

· Reflect and uphold SJLS’s standards of service, excellence, and community care.

Physical & Environmental Demands

· Must be able to sit, stand, bend, and occasionally lift materials weighing up to 25 pounds.

· Requires frequent use of standard office equipment.

· Work occurs in a fast-paced school environment with frequent interruptions.

Work Schedule & Compensation

· Full-Time, 12-month position

· Monday–Friday, approximately 40 hours per week

· Hourly pay based on experience and education

· Eligible for benefits including health insurance, paid time off, and tuition discounts

Reporting Structure

· Reports directly to the School Principal

· Collaborates with teachers, support staff, and families

· Serves as the school office point of contact for internal and external communication

Job Type: Full-time

Pay: $15.00 – $18.00 per hour

Benefits:

Employee discount
Health insurance
Paid time off
Professional development assistance

Schedule:

8 hour shift
Monday to Friday

Ability to Commute:

Winston Salem, NC 27103 (Required)

Ability to Relocate:

Winston Salem, NC 27103: Relocate before starting work (Required)

Work Location: In person

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Title: Administrative Assistant – FT Days | Stoughton Specialty

Company: PAM Health Specialty Hospital of Stoughton

Location: Stoughton, MA