Overview
Administrative Assistant (full time) Jobs in Hartford, CT at Connecticut Museum of Culture and History
THE EL SEGUNDO CHILDREN’S RESIDENTIAL PROGRAM OFFICE IS RECRUITING FOR A PERMANENT, FULL-TIME OFFICE SERVICES SUPERVISOR II (OSM II). THIS POSITION WILL BE LOCATED IN EL SEGUNDO, CA.
The Office Services Supervisor II (OSS II) is responsible for the supervision of five or more clerical staff and performs a variety of the most complex and sensitive duties under the general direction of the Regional Manager. The OSS II assigns, directs, and coordinates the handling of clerical activities such as phone coverage, mail handling, establishing files, and filing and typing. The OSS II is expected to consistently exercise a high degree of initiative, independence of action, originality, and good judgment in supervising staff and managing clerical support functions.
This position requires sensitive public contact and/or independent origination of correspondence involving the knowledge and application of detailed regulations, policies, and procedures. The ability to communicate effectively is of primary importance.
The Office Services Supervisor II (OSS II) is directly supervised by the Regional Manager. The OSS II routinely collaborates on assignments of clerical responsibility and clerical with the manager as it directly affects all office practices. The OSS II with the consent of the Regional Manager assigns clerical responsibility to members of the unit.
The Office Services Supervisor II (OSS II) is responsible for ensuring clerical activities are completed in a timely manner such as fire clearance and preparing legal documents such as Statement of Facts. The OSS II must be able to objectively handle complex licensing, policy, personnel, and budgetary issues. The OSS II should be able to handle stress, equitably delegate responsibility and balance office needs. They also must exercise sound judgment, extreme confidentiality, open-mindedness, flexibility and demonstrate an ability to act independently.
The OSS II may receive calls from licensees and the public on routine office activities such as office orientation. Failure to handle these tasks promptly could cause delays in licensing facilities, the closure of facilities, and action against facility staff which would result in poor care and risk to clients in facilities.
Failing to take appropriate and timely action regarding routine office activities, legal issues, IDT, consultant use, thorough analysis of various documentation, etc., could result in adverse fiscal and policy consequences within the Program. Poor judgment may result in the Program not being able to meet objectives and the loss of valuable
resources. These failures could result in leaving vulnerable clients at risk.
Please let us know how you learned about this career opportunity by taking the brief survey that follows: Recruitment Survey
Would you like more information regarding career opportunities with the CDSS? We’d love to hear from you! Please contact us at [email protected] and include the job classification and job control number in the subject line. Information about applying for a state job can be found here: Three Steps to a State Job.
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
OFFICE SERVICES SUPERVISOR II
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-469256
Position #(s):
800-888-1150-001
Working Title:
Office Services Supervisor (OSS II)
Classification:
OFFICE SERVICES SUPERVISOR II
$4,248.00 – $5,322.00
# of Positions:
1
Work Location:
Los Angeles County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
Are you interested in making a difference in the lives of fellow Californians while achieving your career goals? Do you set high standards for yourself and enjoy a collaborative and challenging work environment? The California Department of Social Services (CDSS) serves, aids and protects needy and vulnerable children and adults in ways that strengthen and preserve families, encourage personal responsibility and foster independence. CDSS employees are our most important resource in serving California’s needy and vulnerable children and families.
It is the mission of the Children’s Residential Program to protect and improve the lives of all youth who reside in a community care facility through the administration of a transparent licensing system that is collaborative, fair, and supportive of families
CDSS Culture
CDSS’ goal is to foster a culture that values diversity, equity, and inclusion within our Department, that actively invites the contribution and participation of all people, and is representative of the varied identities and different perspectives in California. In our role as public administrators, our charge is to ensure that our programs and our workplaces provide all Californians the opportunity to thrive.
Special Requirements
The position(s) require(s) a Background Investigation be cleared prior to being hired.
Please Note: A Statement of Qualifications or Supplemental Questionnaire must be submitted along with your application in order to be considered for this position.
Do not include any confidential information on any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver’s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareer Account (electronic application) is automatically redacted upon submission.
1. STD 678 Application – You are required to complete the employment history on the application form (STD 678). All interested applicants are required to include the position number and job control number on the STD 678 Examination/Employment Application in the Job Title section.
2. Statement of Qualifications (SOQ) – Applicants must submit an SOQ for this position. The SOQ should be no longer than two pages, single spaced and in 12-point font.
Please provide a narrative discussion of how your education, training, experience, and skills best qualify you for this position.
A notation or reference to other materials such as resumes or applications will not be considered and will not substitute for the SOQ.
Applications will be screened and only the most qualified will be selected for interview.
Applications received without the SOQ addressing each of the stated areas will not be considered.
3. Education Records – If you are using education to meet the minimum qualifications, you must include your unofficial transcripts for verification with your application. If selected, you may be required to provide official transcripts at the time of hire.
4. Fingerprint Clearance – Subject to fingerprinting and criminal record clearance by the Department of Justice and Federal Bureau of Investigation.
5. Training and Development – Assignments may be considered based on the availability of eligible candidates and are subject to approval by the Hiring Authority prior to appointment. Training and Development assignments are considered limited term, 12 months, and maybe extended up to 24 months or become permanent.
This position is designated under the Conflict of Interest Code.
You are required to complete employment history on the application form (STD 678). You may be disqualified from the hiring and selection process if the employment history is inaccurate or incomplete. Resumes will not take the place of employment history.
If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.
Candidates who reside outside of the State of California may be admitted to the job interview, but they must provide proof of residence in California prior to being eligible for appointment.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/4/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Social Services
California Department of Social Services
Attn: Classification & Certification Unit
P.O.Box 944243
Sacramento, CA 94244-2430
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Social Services
California Department of Social Services
Classification & Pay Unit
744 P Street, MS 8-15-58
Sacramento, CA 95814
08:00 AM – 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications –
(SOQ) is required: Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits
There are many benefits to joining our team! The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program.
TRANSPORTATION REIMBURSEMENT
Public transit (mass transit) passes.
100 percent discount on public transit passes sold by state agencies, up to the monthly exclusion amount provided by the Internal Revenue Service (IRS).
100 percent reimbursement on public transit passes purchased by state employees, up to the monthly exclusion amount provided by the IRS.
Vanpool drivers and riders
100 percent reimbursement on the monthly fee, up to the monthly exclusion amount provided by the IRS.
Click here to view all the attractive benefits available to state employees!
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Bernice Karnsrithong
(424) 301-3024
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.
EEO Contact:
EEO Office
(916) 657-2326
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Examination Information
Those interested in obtaining employment with any state agency must apply and compete through the state hiring and recruitment process.
To apply for the examination for this position, click on the link below to search for the examination and follow the “How to Apply” instructions in the examination announcement:
CalCareers Exam/Assessment Search
Successful examination applicants are placed on an eligibility list. If you already have list eligibility for this classification, you do not need to retake the examination. Applicants should refer to their examination results or check their CalCareer account for specific list eligibility expiration dates and to re-take the examination when necessary. For questions regarding the examination process, please contact the Examination Unit at: [email protected].
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Title: Administrative Assistant (full time)
Company: Connecticut Museum of Culture and History
Location: Hartford, CT
