Administrative Assistant – Full-Time Jobs in Columbia, MO at Landmark Hospitals of Columbia

The Front Desk Receptionist will serve as the friendly, professional, and highly organized face of our company, playing a key role in fostering a positive and welcoming environment for both guests and employees. You will be responsible for managing phone communications, providing administrative support across multiple departments, and ensuring smooth daily operations within our fast-growing organization. This position reports directly to the Logistics Supervisor.

Job Type: Hourly

Working Hours: Monday to Friday, 7:45 a.m. to 4:15 p.m.

Key Responsibilities:

Be the first point of contact for visitors, offering a warm and professional greeting.

Manage incoming phone calls, route them to the appropriate departments, and take messages when needed.

Create a welcoming atmosphere at the front desk to ensure visitors feel comfortable and informed.

Provide general administrative support, including sorting and distributing mail, and assisting various departments as required.

Support the Logistics Department and other teams with scheduling and logistical tasks.

Maintain confidentiality and adhere to office protocols to ensure a secure, professional environment.

General Job Requirements:

A minimum of 2 years of administrative experience.

Previous experience in logistics or scheduling is a plus.

High-energy, reliable, and hardworking with a positive attitude.

Strong problem-solving skills and the ability to thrive in a fast-paced environment.

A team player who collaborates effectively across departments.

Exceptional communication skills (both verbal and written), with a strong emphasis on customer service.

Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and general office technology.

Qualifications:

Verbal & Written Communication: Strong communication skills to interact with guests, employees, and management in a professional manner.

Customer Service Excellence: Ability to provide exceptional service to guests and resolve concerns promptly.

Organization & Time Management: Skilled at managing multiple tasks and prioritizing effectively in a fast-paced environment.

Attention to Detail: Ability to perform tasks such as scheduling, mail handling, and data entry with accuracy.

Technical Proficiency: Competency in using phone systems, Microsoft Office Suite (Word, Excel, Outlook), and other office software.

Problem-Solving & Adaptability: Ability to make independent decisions and adapt to changing work demands.

Team Collaboration: A cooperative team player who works effectively with colleagues across departments.

Confidentiality & Discretion: Responsible for maintaining confidentiality and handling sensitive information with care.

Be advised this position description does not contain an all-inclusive listing of activities, duties, or responsibilities that are required of the employee in this position. Other duties will be assigned to further the company’s sales performance and growth. Job position responsibilities may change at any time with or without notice.

Salary & Compensation:

The Receptionist position is a full-time hourly position, with compensation based on qualifications and experience.

All salary and compensation packages at FR Conversions are subject to applicable labor laws, company policies, and payroll regulations, including taxes and withholdings.

Job Categorization:

The Receptionist position is a full-time, hourly, FLSA non-exempt position (SOC Code – 43-4051).

This position is not designated as a Safety Sensitive position.

Safety-sensitive positions at FR Conversions are subject to post-offer and random drug/alcohol screenings.

All positions at FR Conversions are subject to at-cause and post-incident drug/alcohol screenings.