Overview
ADMINISTRATIVE ASSISTANT (FULL TIME) Jobs in Monroe, NC at Morrison Healthcare
The Administrative Officer (AO) oversees administrative tasks, financial records, and facilities maintenance. The AO should be incredibly detail oriented,organized, and able to manage multiple tasks at once with strong interpersonal skills. Most importantly, the AO must be entirely committed to reversing the denial of basic rights to refugee youth and to champion FORA in all external relations.
Description
Administration:
Conducts office supply inventory regularly and places orders as necessary to ensure the maintenance of critical resources. Including but not limited to ordering necessary equipment and devices requested by the Director of IT, educational materials such as workbooks and supplemental materials, and components for donor solicitations.
Serves as the main point of contact for all general external communications. Monitors the general email and voicemail box. Answers the office phones and returns calls to missed calls. Transfers pertinent information to the appropriate recipient.
Maintain and organize all physical and digital files of the organization to ensure documents are all appropriately filed and kept up to date. These documents include but are not limited to: employee records and certifications, student records and permissions, invoices and receipts, grant documents, etc. Ensure that FORA’s records retention policies are adhered to.
Conducts quarterly audit on Better Impact.
Maintains and approves users for the FORA Business Uber account, Boostlingo account, and Verizon mobile lines.
Financial Support:
Makes purchases in compliance with FORA’s procurement manual and ensures all required forms and auditable documentation are maintained under the supervision of the Chief Administrative Officer (CAO). Initiates payment of bills and invoices promptly as they arrive to be approved by the CAO.
Ensures proper documentation for all transactions are retained. Collects receipts and maintains receipts for all purchases and supplies information to outside financial consultants such as our bookkeepers and auditors.
Prepares and organizes documents for monthly close and audit requirements in consultation with the CAO. Submits proper documents to auditors, accountants, and bookkeeper for filings in a timely manner.
Coordinate with vendors and service providers for office-related services, such as cleaning, maintenance, and utilities once selected by the Managing Director or CAO.
Facilities Management
Ensures proper functioning of premises including overseeing daily cleaners and as needed contractors.
Manages the process of opening and closing the office, either personally performing the necessary tasks or delegating to others as needed. In the morning, this includes a safety walk-through to look for hazards.
Provides training to staff yearly on safety protocols and security policy focusing on any updates. Operates and maintains safety and security measures.
Liaises with various building utilities representatives including but not limited to electric companies, security firms, and insurance companies to advocate on our behalf if and when issues arise.
Other Responsibilities:
Assists CAO with special projects and programming as deemed necessary.
Participates and attends staff meetings, professional development meetings, and technical knowledge based learning meetings.
Communication Skills:
Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services.
Exhibits excellent verbal communication skills for initiating conversations, actively listening to a person’s message, responding appropriately, and using tone of voice to convey respect.
Utilizes active listening skills to ensure students and tutors feel heard and listen for opportunities and needs.
The AO must endorse, embrace, and enact FORA’s vision, mission, and values (as described at www.refugeefora.org). Employees are expected to support all other FORA departments as requested by staff supervisors in order to ensure the smooth operation of FORA programming and special events. This job is a management job and additional hours will be expected outside of and in addition to normal working hours as deemed necessary, and no overtime will be paid for those hours.
The position is for 40 hours a week, daily from Monday through Friday. During the school year hours are generally 10:00 am – 6:00 pm and during the summer the hours are generally 9:00 am – 5:00 pm. This is an in-person position from our location in the West Ridge area of Chicago.
Salary
$45,000 – $50,000 per year
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Title: ADMINISTRATIVE ASSISTANT (FULL TIME)
Company: Morrison Healthcare
Location: Monroe, NC
