Overview
Administrative Assistant – Full Time Year-Round – Union (NEARI) Jobs in North Smithfield, RI at North Smithfield School Department
About the Role: Are you an incredibly organized, detail-oriented professional who thrives on helping business leaders stay focused, efficient, and on top of their game? We’re seeking a Part-Time Executive Assistant to support the founder of a growing online education company specializing in drone training for industry professionals and drone curriculum for high schools.
This role is ideal for someone who loves systems, prioritization, and managing the details so that the executive can focus on high-impact work. If you excel at organizing emails, scheduling meetings, coordinating travel, and ensuring things don’t slip through the cracks—this could be the perfect role for you.
What You’ll Be Doing:
Email & Inbox Management – Act as a gatekeeper for the founder’s inbox, filtering messages, summarizing key information, and responding where appropriate.
Task Prioritization & Briefing – Provide daily or weekly updates summarizing urgent tasks, decisions that need attention, and upcoming deadlines.
Calendar & Scheduling Management – Protect the founder’s time by efficiently scheduling meetings, managing reschedules, and ensuring smooth coordination.
Travel Coordination – Plan and book travel arrangements, including flights, hotel accommodations, and local transportation, ensuring a seamless experience.
Event & Conference Research – Identify industry events, research exhibitor requirements, handle registrations, and manage logistics.
Light Research & Admin Tasks – Gather relevant information for decision-making, evaluate vendors, and support general business operations.
Organizing & Systemizing Workflows – Implement processes that eliminate inefficiencies and ensure long-term productivity.
Ideal Candidate Traits:
Obsessively organized – You thrive on creating order and keeping everything in check.
Proactive problem solver – You anticipate needs before they arise and take action without being asked.
Systems thinker – You love improving workflows and making processes more efficient.
Tech-savvy (or eager to learn) – Familiarity with tools like Notion, Google Workspace, Slack, and AI-driven productivity tools is a plus.
Strong written communicator – You can craft professional, polite, and concise emails on behalf of an executive/founder.
Trustworthy & Discreet – You will likely handle sensitive information and must maintain confidentiality.
Available during business hours – While the role is flexible, you should be available to respond and take action within reasonable working hours.
Nice-to-Have Skills (But We’ll Train the Right Person):
Experience supporting a fast-moving entrepreneur or executive.
Familiarity with tools like ChatGPT, Notion, or other automation tools.
Compensation & Logistics:
Hours: ~15 hours per week, flexible schedule with availability during business hours.
Compensation: Hourly rate based on experience.
Location: Fully remote. Must be located in continental United States
Start Date: ASAP – We’ll begin with a paid test project to evaluate fit and working style.
How to Apply:
If this sounds like the perfect fit, apply by submitting your resume and a short message answering these questions:
Why do you believe you’d be a great fit for this role?
Describe a time when you helped an executive/founder or team stay organized.
What’s your approach to handling a high-volume inbox efficiently?
We’re excited to find someone who thrives in this role and can help make a real impact!
Job Types: Part-time, Contract
Pay: $20.00 – $30.00 per hour
Expected hours: 15 per week
Schedule:
Monday to Friday
Experience:
Executive administrative support: 2 years (Required)
Work Location: Remote
Title: Administrative Assistant – Full Time Year-Round – Union (NEARI)
Company: North Smithfield School Department
Location: North Smithfield, RI
