Overview
Administrative Assistant / General Office Jobs in Milwaukee, WI at Barefoot International, LLC.
Spyre Therapeutics is a biotechnology company that aims to create next-generation inflammatory bowel disease (IBD) and other immune-mediated disease products by combining best-in-class antibody engineering, rational therapeutic combinations, and precision medicine approaches. Spyre’s pipeline includes extended half-life antibodies targeting α4β7, TL1A, and IL-23.
Role Summary:
We are seeking an experienced Executive Assistant (EA) to provide administrative support to senior executives (VP, SVP, C-level) of Spyre. The ideal candidate will have direct experience supporting C-level executives, possess excellent communication skills, and excel in a dynamic, fast-paced environment. Working remotely, the EA must be a self-starter, who is proactive, anticipates needs, prioritizes tasks and enjoys taking on new projects. The candidate will be a strategic partner in coordinating, calendaring and arranging travel; team support; prioritizing workflow and completing various projects. Being flexible, adaptable and detail-oriented is essential.
Key Responsibilities:
Manage all administrative, logistical, and project-related tasks for SVP/Senior Level Executives
Proactively and strategically manage complex calendars and schedule internal and external meetings, ensuring schedules match with the executive’s priorities
Coordinate travel, which includes team offsites, medical conferences/congresses, and Scientific Advisory Boards
Attend Global Development Organization Leadership Team meetings
Track and manage expenses in Ramp
Assist in managing contracts and other third-party vendor documents
Assist with presentations, meeting materials or other departmental information, as needed
Help onboard new team members and other activities, as required
Build cross-functional relationships at all levels of the Company to ensure understanding of the business, leaders and workflow
Collaborate and partner closely with other EAs regarding company-wide activities, cross-functional meetings, etc.
Engage in company-wide culture team activities, including logistical support
Provide ad-hoc support as requested to individuals across the Global Development Organization Leadership Team
Demonstrate composure and flexibility, regardless of competing priorities
Find new and efficient ways to create work processes to help maximize the executives’ time
Represent Spyre to external constituents
Other duties as assigned
Ideal Candidate:
10+ years’ related experience as an executive assistant
Bachelor’s degree and/or equivalent work experience
Experience directly supporting senior executives
Biotechnology industry strongly preferred
Exceptional interpersonal skills and considerable organizational savvy: capable of representing both Spyre and the “office” of the executives in a highly professional manner. Knows how to navigate internally to find the appropriate resources and contacts in an expeditious and effective manner
Outstanding communication skills, both written and verbal.
Communicates clearly, concisely and in a highly professional and timely manner with all internal and external partners
Proven track record and experience handling highly confidential or sensitive information in a consistently appropriate and effective manner
Experience managing and maintaining sensitive complex calendars of in-person, video, and external meetings across multiple global time zones, while working closely with senior leaders and other EAs within the organization
Exceptional time management and organizational skills with a strong attention to detail
Strong business and financial acumen: has an in-depth and thorough understanding of the business and its operations and is capable of performing more complex financial and/or other business analyses and reporting
Highly proficient in Zoom, DocuSign, Concur and Microsoft Office suite: Word, Excel, PowerPoint & Outlook, with the ability to learn new programs, as needed
Ability and willingness to travel up to 20%
What We Offer:
Opportunity to work in a fast-paced, dynamic environment where you help shape the culture of our young company, contribute broadly to advance meaningful medicines, and learn quickly.
Market competitive compensation and benefits package, including base salary, performance bonus, equity grant opportunities, health, welfare & retirement benefits.
Unlimited PTO
Two, one-week company-wide shutdowns each
Commitment to provide professional development opportunities.
Remote working environment with frequent in-person meetings to address complex problems and build relationships.
The expected salary range offer for this role is $125,000 to $143,000. Actual pay offered may vary depending on job related knowledge, experience, education, and geographic location.
As an equal opportunity employer, Spyre is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state and local laws. We also embrace differences in experience and background, and welcome diversity of opinions and thought with active recruitment designed to create a stronger and better Spyre that is focused on developing life-changing products for patients.
Spyre Therapeutics, along with other biotech companies, has become aware of a surge in email scams targeting prospective job candidates within our industry. Please be aware that official recruiters at Spyre Therapeutics only use email addresses with the domain “@spyre.com.” We want to also emphasize that we never request candidates to make any purchases or divulge sensitive personal information via email.
Please also be aware that all job postings will be listed on our website at spyre.com/careers/.
Title: Administrative Assistant / General Office
Company: Barefoot International, LLC.
Location: Milwaukee, WI
