Overview
Administrative Assistant – Global Scientific Publications Jobs in Irvine, CA at AbbVie
The Administrative Assistant provides administrative support to assorted individuals throughout the organization. They will participate in everything from basic filing and uploading of documents to the participation in the creation of policy and procedures and regulatory compliance. The ideal candidate should be highly organized, proactive, detail-oriented, and able to maintain a high level of confidentiality while having the ability to work independently as well as with various teams.
Key Responsibilities:
Document Management: Prepare, organize, and maintain important documents and files, ensuring that they are easily accessible when needed.
Task Management: Assist with prioritizing and managing daily tasks and projects, ensuring deadlines are met.
Meeting Coordination: Schedule and prepare for meetings, including gathering materials, arranging logistics, and taking notes when necessary.
Confidentiality: Maintain a high level of confidentiality regarding sensitive information and personal matters.
Research: Conduct research on various topics as needed, including gathering data for meetings, reports, or personal matters.
Office Organization: Ensure the workplace is well-organized, maintain office supplies, and keep everything in good working order.
Required Skills:
Excellent organizational and time-management abilities.
Strong written and verbal communication skills.
Proficiency in all office software tools.
High attention to detail and accuracy.
Ability to work independently with minimal supervision.
Strong problem-solving and decision-making skills.
Ability to maintain discretion and handle confidential information.
Qualifications:
High school diploma or equivalent (required); associate’s or bachelor’s degree in business administration or a related field (preferred).
Previous experience in an administrative or personal assistant role is required.
Flexibility and adaptability to varying work demands.
This role is ideal for individuals who are proactive, resourceful, and able to handle a wide range of administrative tasks with professionalism and confidentiality.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Relocate:
North Providence, RI 02904: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant – Global Scientific Publications
Company: AbbVie
Location: Irvine, CA
