Overview
Administrative Assistant – Government Services Jobs in San Juan, PR at HORNE LLP
Full Job Description
HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our 2,000+ team members serve clients from offices and project locations across the nation and Puerto Rico. Our Government Services practice is at the forefront of economic recovery programs nationwide with one of the most experienced and innovative teams anywhere. Our team provides program and project management, compliance, grant management, subject matter expertise and disaster recovery solutions needed to help government agencies affect positive change.
Administrative Assistants responsible for managing the day-to-day office functions; maintain the departmental or facility calendars. The person will be the primary point of contact for office logistics and coordination. You will manage reception functions, office maintenance, and other general office functions as assigned. Reports to and gives support/assistance to the Office Manager.
This position is based in Puerto Rico and requires full time attendance in the HORNE San Juan office.
Essential functions
File Documents
Provide client approved documents and general templates to program stakeholders
Keep and maintain an inventory of the updated documents per Program
Prepare and redact communications and/or letters of the Programs
Prepare Sector Monthly Report and compile the respective supporting documents related to such report
Check daily the team members needs in order to understand how to assist in the task’s completion
Review the Weekly and Bi-Weekly Reports and ensure they are sent/delivered before due date
Manage documents formatting
Manage copy/edit on documents
Keep files up to date in document management system
Manage Document Management in Grant Management Software
Prioritize schedules, maintain calendar, and develop a system of follow-up for projects, meetings, and issues to assure the programs operate efficiently and effectively. Arrange and coordinate details for meetings, conferences, and special events. Make travels arrangements, as necessary.
Assist with office set up including meeting coordination, equipment set up, material preparation and availability.
Warranty excellent client service (internal and external)
Supervisory responsibilities
N/A
Work environment
Office environment / HORNE Offices
Physical demands
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Travel Required
0-10%
Required Education and Experience
Associate Degree or equivalent experience required; Bachelor’s degree preferred
Minimum of two (2) years’ experience in a professional office environment
Must know how to draft letters, meeting minutes, memorandums, etc.
Should be able to attend to document management.
Should be able to schedule meetings and provide follow-up to subrecipients on administrative program matters.
Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary.
Advanced computer and office equipment skills including but not limited to scanners, copiers, printers, binders, projectors, video conferencing …
Title: Administrative Assistant – Government Services
Company: HORNE LLP
Location: San Juan, PR
Category:
