Overview
Administrative Assistant Greenville Middle School Jobs in Greenville, WI at Hortonville Area School District
JOB INFORMATION
Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday – Friday; 8:00 a.m. – 5:00 p.m.; full-benefits
This is a civilian administrative position assigned to the Sheriff’s Office Training Services. The position is responsible for compliance with the Maryland Police and Correctional Training Commission’s Code of Maryland Regulations and the Public Safety Articles for personnel within the Law Enforcement Bureau. This position receives supervision from the Training Services Sergeant.
NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.
11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.
Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
Generous Tuition Reimbursement Program
Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
Coming in 2025: Employee Health Center with no or low-cost primary and urgent care
For more information, visit our benefits page on the Frederick County Government job opportunities webpage.
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES
Serve as primary liaison to the Maryland Police and Corrections Training Commission (MPCTC) for law enforcement personnel
Assess out-of-state lateral candidates police entry level academy training for eligibility to request entrance level training waiver from MPCTC
Utilize Skills Manager to accurately document, organize, track and scan documents related to promotions, certification and training for law enforcement officers, and academy recruits within the Law Enforcement Bureau
Scan documents in Skills Manager related to sworn personnel (lesson plans, in-service evals, etc.)
Generate training compliance reports to track training plans and compliance with annual course requirements
Archive Skills Manager employee records
Prepare and submit law enforcement field training documents to MPCTC
Schedule incoming Lateral Deputies for Maryland Comparative Compliance Courses as needed
Submit academic and specialty instructor applications to MPCTC for approval
Maintain training files and their availability for on-site audit by MPCTC
Serve as database contact for employees assisting in the set-up and training of office databases
Export monthly training data from PoliceOne and import/update data into Skills Manager
Ability to obtain and maintain MPCTC academic instructor, and SPO Authorized Training Provider certification to instruct agency personnel in academic/general topics (CPR, Narcan and Bloodborne Pathogens)
Create, maintain, and review forms/reports/documents for semi-annual weapons qualifications, annual LEOSA qualification, annual reports, training reports for Sheriff’s Office personnel and command staff
Generate CALEA compliance reports
Serve as backup to LEC building access program and issuance of Sheriff’s Office ID cards and retirement credentials
Maintain inventory and supply of office-related materials
Performs other duties as assigned by Training Services Supervisors
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS AND REQUIREMENTS
The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
High school graduation or the equivalency
Minimum 2 years of administrative support work experience to include customer service work experience
Intermediate skills in Microsoft 365
KNOWLEDGE / SKILLS / ABILITIES:
Strong clerical skills including the ability to accurately update and maintain manual and computerized files and filing systems
Ability to effectively access and utilize word processing and data management systems and equipment
Ability to work with sensitive information and maintain appropriate confidentiality
Ability to learn to use on-line equipment and systems
Ability to organize work, determine priorities and complete assigned work with minimal supervision
Ability to develop and maintain effective working relationships with co-workers and the general public
Strong and effective spoken and written (English) communication skills
PREFERENCE MAY BE GIVEN FOR:
Degree received in Business Administration, Criminal Justice or relate field
Civilian law enforcement work experience
Advanced skills in Microsoft 365
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
While working in this position, the employee is required to constantly perform repetitive motions; frequently sit and reach; occasionally walk and climb/ascend or descend; and rarely stoop/kneel/crouch lift up to 20 pounds, lift between 20 and 50 pounds, push up to 40 pounds, pull up to 40 pounds and drive
While working in this position, the employee is required to constantly work indoors; and rarely work outdoors or on uneven ground
ADDITIONAL INFORMATION / EXAMINATION PROCESS
Available for some varied work hours to accommodate meetings or other departmental commitments
This position is subject to random drug testing
When considered under the Frederick County Employees Retirement Plan, this position is designated as “non-uniformed”
KIND OF EXAMINATION (may include):
An evaluation of training and qualifications
One or more interviews
A pre-employment drug test, to include testing for marijuana
A pre-employment polygraph test (inquiries include criminal, credit, drug use and personal history)
A pre-employment background investigation conducted by the Frederick County Sheriff’s Office
Retirement Plan:
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.
Health Insurance:
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.
Dental Insurance:
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee’s completion of 30 days of active employment
NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.
Flexible Spending Accounts:
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors’ services, and eyeglasses / contact lenses.
Life Insurance:
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents.
Savings Plan – Deferred Compensation:
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee’s direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.
Educational Reimbursement Program:
County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn’t remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.
Employee Assistance Program:
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.
Leave
Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year
0 – 2 years 11 days
2 – 10 years 17 days
10 + years 24 days
Sick Leave – Employees will earn sick leave at a rate of 15 days per calendar year.
Sick Leave may also be used for illness of an employee’s child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.
NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.
Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military.
Holidays:
The County observes 10 holidays every year and 11 are observed on years of General Elections.
For additional information on Frederick County Governments benefit package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov.
All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.
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Title: Administrative Assistant Greenville Middle School
Company: Hortonville Area School District
Location: Greenville, WI
