Overview
Administrative Assistant – HR & Office Admin Support Jobs in Adkins, TX at Top Metal Solutions
Job Title: Office Administrator – HVAC Company
Location: Huntsville Office
Job Type: Full-Time
Compensation: Competitive pay based on experience
Join Our Team
We’re a 60 year old locally owned Christ-centered HVAC company serving North Alabama with a reputation for quality service and lasting customer relationships. As we grow, we’re looking for a reliable and detail-oriented Office Administrator to help keep our operations running smoothly. This is a great opportunity to play a key role in a small but dynamic team, where your contributions truly matter.
At the heart of everything we do are our core values:
Integrity – Honest and ethical at all times
Ownership – Accountability for outcomes, even beyond expectations
Humility – Embracing service over self
Respect – Treating every interaction with the inherent worth and value it deserves
Innovation – Seeking advancement through critical thinking
If these values resonate with you, you’ll fit right in.
What You’ll Be Doing
Office Operations & Dispatch
Answer incoming calls and emails with professionalism and accuracy
Schedule and dispatch HVAC technicians efficiently based on workload and service requests
Manage calendars, appointments, and daily schedules
Maintain organized records, reports, and office systems
Bookkeeping & Financial Support
Reconcile accounts and assist with financial reporting
Monitor expenses, vendor payments, and job cost entries
Coordinate with our accountant and auditor as needed
Marketing & Customer Outreach
Follow up with customers for reviews, feedback, and engagement
Manage and create posts for social media platforms (Facebook, Instagram, etc.)
Help develop basic marketing materials and email campaigns
Monitor online reviews and respond to customer messages
What We’re Looking For
Experience in office administration, dispatching, or bookkeeping (HVAC or trades experience is a plus)
Experience with QuickBooks or similar accounting software
Comfort with social media and light marketing tasks
Clear communication skills—both written and verbal
Strong attention to detail and time management
Proficiency with Google Workspace or Microsoft Office
What You’ll Get
A stable, full-time position with consistent hours
A supportive, close-knit work environment where your ideas are welcome
Room to grow and take ownership of your role
The satisfaction of helping keep operations moving for a service-oriented business
Ready to Apply?
We’d love to hear from you. Apply today and tell us why you’re the right fit!
Job Type: Full-time
Pay: $18.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
Flexible schedule
Paid time off
Schedule:
Day shift
Work Location: In person
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Title: Administrative Assistant – HR & Office Admin Support
Company: Top Metal Solutions
Location: Adkins, TX
