Overview
Administrative Assistant – Human Capital Management Jobs in Greater London, UK at Paragon Personnel Ltd
Location: Greater London
Job Title:
Administrative Assistant – Human Capital Management
Location:
London (City)
Working Pattern:
Monday–Friday, 9:00am–6:00pm (5 days in office)
Start Date:
ASAP (subject to background checks)
Pay Rate: £26.00 per hour (inclusive of holiday pay) + overtime at time and a half
About the Role
A leading global financial services organisation is seeking a highly motivated Administrative Assistant to join its Human Capital Management division. This role provides dedicated support to Managing Directors and senior leaders within a fast-paced, high-performance corporate environment.
The position requires exceptional organisational ability, strong judgement, and the confidence to manage competing priorities while maintaining professionalism and discretion at all times.
Key Responsibilities
- Providing comprehensive administrative support to senior leadership within Human Capital Management
- Managing complex and constantly changing calendars, anticipating scheduling conflicts and prioritising effectively
- Coordinating senior‑level internal and external meetings, ensuring seamless logistics
- Handling high volumes of calls with professionalism and urgency
- Organising domestic and international travel, including itineraries and expense processing
- Onboarding new hires and contingent workers, coordinating systems and technology access
- Booking meeting rooms and event spaces, managing all logistical arrangements
- Ensuring accurate updates to reporting lines and team alignments across internal systems
- Ordering and maintaining office supplies and inventory
- Acting as a proactive and integral member of the wider team, maintaining awareness of evolving priorities
Candidate Profile
- Minimum 3 years’ administrative experience, ideally within financial services or a corporate environment
- Proven experience supporting senior executives
- Exceptional organisational and prioritisation skills
- High attention to detail and accuracy
- Strong written and verbal communication skills
- Advanced proficiency in MS Outlook and Word
- Working knowledge of Excel, PowerPoint, Concur and Zoom
- Ability to manage confidential and sensitive information with discretion
- Self‑starter with strong problem‑solving ability and proactive approach
- Comfortable working with stakeholders at all levels of seniority
- Able to remain calm and effective under pressure
- Dependable, resourceful and results‑oriented
- Positive team player with a professional demeanour
Ideal Attributes
- Strong judgement and independent thinking
- Ability to anticipate needs before they arise
- Confident working in a busy, deadline‑driven environment
- Committed to maintaining high standards of service and professionalism
This is an excellent opportunity for an experienced Administrative Assistant seeking exposure within a dynamic, globally recognised financial services environment, supporting senior stakeholders in a pivotal internal function.
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Title: Administrative Assistant – Human Capital Management
Company: Paragon Personnel Ltd
Location: Greater London, UK
Category:
