Overview
Administrative Assistant (Hybrid – Cupertino, CA) Jobs in Cupertino, CA at The Mom Project
Title: Administrative Assistant (Hybrid – Cupertino, CA)
Company: The Mom Project
Location: Cupertino, CA
Our Customer is an American computer and consumer electronics company famous for creating phones and computers. As one of the largest companies globally with a market cap of over 2 trillion dollars, it is a major leader in the space. Although this company was founded in 1976 it has transformed how we connect and communicate worldwide.
Our Customer is seeking a Administrative Assistant (on a contract basis to help support our Customer’s business needs. This role is a hybrid setup (3 days onsite and 2 days remote/week) in Cupertino, CA.
As an Administrative Assistant, you are the right hand and partner to your leaders on the Digital Experience and Merchandising Team. You play a central role, connecting teams and managing key information. You have the ability to see around corners, as you anticipate needs and problem solve effectively. You are organized and a strategic thinker that can make the right decisions that support your leader’s priorities. You are a team player that works collaboratively with other Administrative Assistants.
Responsibilities
Manage assigned leader’s management systems, consisting of highly complex calendars that often require frequent rescheduling
Coordinate travel arrangements, visa requirements and expense reporting with precision
Oversee and coordinate managed meeting rooms
Support employee engagement initiatives in partnership with local Admins and ASO Business Planning
Support Senior Director’s additional administrative tasks as needed
Manage offsite and meeting logistics to optimize team efficiency
Track offsite and key meeting dates — working closely with ASO Business Planning to align resources as needed
Assist with meal or refreshment coordination when leaders are unable to step away
Skill And Qualifications
5+ years experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management
Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
Strong written and verbal communication skills with extraordinary attention to detail
Preferred
Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships
Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity
Experience tackling ambiguous challenges with curiosity and creative problem solving skills
Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure
Experience working effectively in a highly matrixed organization across time zones
Strong negotiation and interpersonal skills
Passion for building team culture and fostering a positive, productive work environment
Proficiency with iCal, Mail, Keynote, Numbers, Quip, Slack, and other office systems
We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.
Contractor benefits are available through our 3rd Party Employer of Record
(Available upon completion of waiting period for eligible engagements)
Benefits include:
Medical, Dental, Vision, 401k.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
