Overview

Administrative Assistant – Hybrid – Remote | WFH Jobs in Oakland, CA at Get.It Recruit – Administrative

Title: Administrative Assistant – Hybrid – Remote | WFH

Company: Get.It Recruit – Administrative

Location: Oakland, CA

About UsWe are a dynamic organization committed to driving positive change in environmental sustainability, social equity, and green building design. Located in the heart of downtown Oakland, we are looking for an enthusiastic Administrative Assistant to join our team. At our core, we believe in fostering a fair, safe, and inclusive workplace, and we value diversity in our staff to help us meet our mission.

Position OverviewThe Administrative Assistant plays a pivotal role in providing administrative and program support to our organization. The successful candidate will be responsible for supporting the Executive Director and Senior Operations Manager, handling general administrative duties, assisting with fundraising and sponsorship efforts, managing office-related tasks, and providing support in HR and operations.

Responsibilities**Executive Support (45%):**

Schedule appointments, meetings, and events for the Executive Director.

Monitor and manage Executive Director’s email, highlighting urgent correspondence.

Support the Build It Green Board of Directors, including maintaining the Board calendar and assisting in event planning.

Handle travel arrangements for the Executive Director and board members.

**General Administrative Duties (20%):**

Coordinate team meetings and assist in organizing all-staff events, travel, and team-building activities.

Provide writing and editing support for presentations, surveys, and forms.

Manage electronic and physical file systems.

Accurate data entry and database management.

**Fundraising and Sponsorship Support (20%):**

Assist in outreach efforts and track/report payments for fundraising and sponsorship.

Maintain a database of sponsors and fundraising targets in coordination with the Executive Director and development staff.

**Office Management (10%):**

Manage online and physical mail correspondence.

Address phone and online queries regarding Build It Green’s programs and activities.

Manage office budget for supplies, utilities, and vendors.

Oversee the front desk and office safety and security.

**HR + Operations (5%):**

Support finance and human resource needs, including drafting staff notices and coordinating feedback efforts.

Requirements

**Required Qualifications:**

Proven organizational skills for managing multiple priorities.

Ability to adapt to projects/assignments and work with flexibility.

Excellent communication skills, both written and verbal.

Proficiency with Excel, Word, PowerPoint, and Google equivalents.

Interest in environmental sustainability, social equity, and related fields.

Experience with online management systems (e.g., Salesforce, Smartsheet) and online meeting platforms.

Preferred Qualifications

Minimum 2 years of relevant office administration experience.

Interest or experience in content writing, marketing, communications, or copy editing.

Preferred Licenses & Certifications

Valid driver’s license.

Travel Requirements

Light travel, including 2-4 overnight trips per year.

*Location:*

Our office is conveniently located in downtown Oakland, close to BART and AC Transit lines.

Benefits

Compensation: $61,000 – $64,000 annually, plus a generous benefits package.

Medical, dental, vision, and life insurance, flexible savings account.

403(b) retirement plan with employer match.

15 paid holidays, accrued paid time off, and 80 hours…

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