Overview

Administrative Assistant – Hybrid – Remote | WFH Jobs in Alameda, CA at Get.It Recruit – Administrative

Title: Administrative Assistant – Hybrid – Remote | WFH

Company: Get.It Recruit – Administrative

Location: Alameda, CA

About UsWe are a dynamic organization committed to sustainability and innovation, currently seeking a dedicated Administrative Assistant to join our team. As a non-profit organization based in downtown Oakland, we strive to make a positive impact on environmental sustainability, green building design, and community development.

Role OverviewAs an Administrative Assistant, you will play a vital role in providing administrative and program support for our organization. This includes managing general office reception, education and membership support, and assisting the Executive Director and Senior Operations Manager in their daily tasks.

ResponsibilitiesExecutive Support (45%)

Schedule appointments, meetings, and events for the Executive Director.

Monitor and manage the Executive Director’s email, highlighting urgent correspondence.

Support the Build It Green Board of Directors, including maintaining the Board calendar, compiling materials, taking meeting minutes, and assisting in event planning.

Handle travel arrangements for the Executive Director and board members.

General Administrative Duties (20%)

Coordinate and facilitate team meetings.

Assist in coordinating all-staff events, travel, office safety initiatives, and team-building activities.

Provide writing and editing support for presentations, surveys, and forms.

Manage electronic and physical files with accuracy and timeliness.

Perform data entry and management in a database.

Fundraising and Sponsorship Support (20%)

Assist in sponsorship and fundraising efforts through outreach and tracking/reporting of payments.

Update and maintain a database of sponsors and fundraising targets.

Office Management (10%)

Manage online and physical mail correspondence.

Address phone and online queries regarding Build It Green’s programs.

Oversee the front desk, receive visitors, and ensure office safety.

Manage the office-specific budget for supplies, utilities, and vendors.

HR + Operations (5%)

Support finance and human resource needs, including drafting staff notices and coordinating feedback efforts.

Requirements

Proven office organizational skills.

Ability to balance tasks from multiple sources and adapt to changing situations.

Excellent communication skills, both written and verbal.

Proficiency in Excel, Word, PowerPoint, and Google equivalents.

Interest in environmental sustainability and related fields.

Experience with online management systems (e.g., Salesforce, Smartsheet) and virtual meeting platforms (e.g., Zoom).

Preferred Qualifications

Minimum 2 years of experience in a relevant office administration role.

Interest in content writing, marketing, communications, or copy editing.

Valid driver’s license.

Travel Requirements

Light travel may be required, including 2-4 overnight trips per year.

Location:

Our office is conveniently located in downtown Oakland at 300 Frank Ogawa Plaza, close to BART and AC Transit lines. The position may involve a hybrid remote and in-office schedule.

Benefits

Competitive annual compensation: $61,000 – $64,000.

Generous benefits package, including medical, dental, vision, life insurance, flexible savings account, and a 403(b) retirement plan with employer match.

15 paid holidays, accrued paid time off, and 80 hours of paid medical leave.

A fulfilling opportunity to contribute to a meaningful cause every …

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