Overview
Administrative Assistant I Jobs in Portland, OR at NORTHWEST ADHD TREATMENT CENTER, INC
Expected annual salary range for this job is $75,000 – $85,000 depending on experience.
Rudolph & Sletten, a Tutor Perini Company, is seeking to hire a Field Office Coordinator in our project office in San Jose, CA.
DESCRIPTION:
Rudolph and Sletten has an immediate need for Field Office Coordinators who provide accounting and administrative support to the project. Ensuring smooth day to day activities on the project site including site office management, budget and cost control, Subcontract administration, insurance and other construction compliances and documentation; AP Invoice coding and tracking, equipment tracking, union payroll processing and preparing client billings.
Essential Duties and Responsibilities:
Work collaboratively with a team to ensure smooth day to day activities and delivery of administrative and accounting functions at the project site.
Proactively use and follow financial calendars to plan and help drive ongoing financial and administrative work activities to meet all deadlines and with great accuracy.
Ensure documentation is properly recorded and maintained by the team per the company standards
Work with the Project Management team to process project authorizations, change orders and cost adjustments.
Enter and maintain project budgets and change orders in the company financial and project management systems.
Issue and track subcontracts and subcontract changes.
Subcontract Insurance and OCIP Compliance
Track subcontract compliance documentation in order to prepare payment releases.
Collect & review subcontract billing documents per the project requirements. Accurately record costs or accrue for invoices into the financial system per the monthly deadlines.
Prepare Billing Backup and aid in the setup of complete campus billing submissions each month.
Analyze and track Subcontractor and sub-tier lien waivers
Provide financial reporting to the project team as needed
Collect union payroll weekly & upload to the financial system for processing by the required deadlines.
Aid with New Hire Setups and any missed or time corrections needed
Work with the Superintendent to reclass and move equipment into the correct scopes/cost codes
Cost code & obtain approvals on invoices and submit to Accounts Payable Dept. for payment
Prepare & process journal entries for cost adjustments
Assist in the preparation of monthly client billings.
Prepare and submit accruals as needed for Company financial close.
Aid with document control throughout the project.
Assemble and file necessary documentation for archiving along with project team at the end of the project.
REQUIREMENTS:
Construction industry work experience preferred.
Subcontract Management and financial report maintenance experience highly desired.
Education: Associates degree preferred.
Ability to effectively communicate and work as part of a team.
Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed.
Strong computer skills with the ability to use MS Office Suite with proficiency. Stellar excel skills needed.
Procore, JD Edwards E1 & Bluebeam experience a plus.
Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
Rudolph & Sletten builds extraordinary projects with exceptional talent. Join us and together we will build the future
Equal Opportunity Employer
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Title: Administrative Assistant I
Company: NORTHWEST ADHD TREATMENT CENTER, INC
Location: Portland, OR
