Overview
Administrative Assistant I (25-26) Jobs in Charlotte, NC at Charlotte-Mecklenburg Schools
AN EQUAL OPPORTUNITY EMPLOYER
Mapleton Public Schools, Adams County District #1 does not unlawfully discriminate on the basis of race, color, creed, sex, sexual orientation, religion, national origin, ancestry, age, genetic information, marital status, or disability in admission or access to, or treatment or employment in, its educational programs or activities. Inquiries may be referred to the Deputy Superintendent of Human Resources, 7350 Broadway, Denver, CO 80221. (303) 853-1000, or the US Dept. of Education, Office for Civil Rights, 1961 Stout Street, Denver, CO 80204.
CLASSIFIED VACANCY
POSITION: Department Secretary/Medicaid Coordinator
LOCATION: District
PAY RANGE: C9-8, $25.92 – $37.83 per hour
CALENDAR: 260 Days, 8 hours per day
FLSA STATUS: Non-Exempt
REPORTS TO: Executive Director and Director of Integrated Services, Designee or School Director
SCHOOL DESIGN OVERVIEW:
Mapleton Public Schools is a small but mighty internationally accredited public school district located in one of the fastest-growing areas of metro Denver – Adams County. We are committed to raising expectations, providing choices for learning, and removing obstacles to success so that we can guarantee all students achieve their dreams and enthusiastically contribute to their community, country, and world.
With schools in both North Denver and Thornton, Mapleton covers 25 square miles and serves suburban and light industrial communities. Often considered “the heart” of the Denver metro area, Mapleton Public Schools is where major Colorado arteries including Interstate 25, Highway 36, Interstate 270, and Interstate 76 converge. Mapleton is also where beautiful new school buildings, inspired by the community’s rich history, elevate our innovative and spirited future.
We serve more than 7,000 talented students who are eager to partner with you to create positive, successful learning environments. All of Mapleton’s schools are small-by-design. Our portfolio of schools provides an enticing menu of options, including STEM, Big Picture, Dual Language, Gifted and Talented, International focus, EL Learning, University Partnership, Online, Performing and Visual Arts, and Young Adult. Our school designs emphasize “how” learning is supported, not “what” students will learn. We believe when students choose a school where the content is delivered in a way that aligns with their interests and passions, they will be more engaged and will successfully master the content standards.
Rigor, relevance, relationships, and choice make Mapleton Public Schools a destination district for our families, and for our teachers, and we hope for you, too!
For more information about Mapleton Public Schools please visit our website.
WORK LIFE AND BENEFITS:
In Mapleton, we believe you deserve every opportunity to maximize your unique potential. We offer a comprehensive benefits package focused on choice, quality, and value. To learn more about any one of the benefits and advantages of being a part of the Mapleton family, please visit our Benefits page.
SUMMARY:
Responsible for providing administrative support to the Department of Special Education Services. Duties include but are not limited to composing, typing, and editing correspondence; answering and screening phone calls; acting as a liaison between the Director of Special Education and the public; managing projects/processes; developing reports; managing budget expenses including major federal grant; maintaining files and databases; making conference and professional staff development arrangements, and assisting with developing the annual budget.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Attend webinars and other professional development provided by the District, Colorado Department of Education (specifically the Exceptional Student Services Unit Department and Department of Special Education), and the Medicaid Consortium to accurately complete the required District, state, and federal reports and paperwork as defined by state and federal timelines, rules, and regulations.
Organize and schedule interviews, CDE meetings, and professional staff development for the Integrated Services Department.
Scheduling interpreters and coordinate their schedules with all special education staff as needed.
Maintain data base of students attending state approved facilities and track excess cost payments and contracts.
Maintain all special education supplies and material, technology, and protocol inventory.
Performs all other usual office functions and responsibilities associated with a productive efficiently organized office.
Performs any other duties assigned by the Executive Director of Integrated Services or Director of Special Education.
Other duties may be assigned.
Provide administrative assistance and support to the Integrated Services, Special Populations Administrative team, including prioritizing incoming information and serving as a clearinghouse for correspondence; composing, typing, and editing correspondence; and answering and screening phone calls.
Act as a liaison between the Executive Director of Integrated Services/Director of Special Education and others by responding to, advising, and directing public and staff regarding policies, procedures, and confidential and/or sensitive issues. Anticipate problems and conflicts and help develop productive solutions. Works closely with Directors and support staff for District Operations, Human Resources, Learning Services, and Finance. Liaisons with School Directors and District Special Education Personnel.
Fulfil all responsibilities and requirements for the School Medicaid Program on behalf of the School District.
Requires cross training in grant applications and procedures, budgeting, finance, payroll, and personnel. Duties extend across several District areas on a routine basis.
Manage and monitor department, unit, program, processes, and/or projects to include scheduling and support of new teacher orientation to special service providers; professional staff development activities for all special education staff; preparation, organization and maintenance of project documents such as generation of contractors and staff performance agreements.
Verify Integrated Services budget expenses, make budget transfers, maintain accounting/bookkeeping records, and/or process purchase order and check requests.
Maintain department files and databases, including confidential personnel and financial files. Work closely with accountants and finance personnel as needed.
Complete and maintain paperwork for human resources including completion of personnel action forms, job postings, Frontline, performance agreements and contracts.
Manage large federal grants, special education budgets, federal programs, and Medicaid; complete all required paperwork, procedures, and state reports on time and in accordance with deadlines.
Communicate with accountants and other finance personnel as needed to manage the budget.
Use computerized finance system to create purchase orders, maintain budgets, bank purchasing cards, petty cash, creating budgets, completing mileage claims
EDUCATION AND RELATED WORK EXPERIENCE:
High school diploma or equivalent.
5 or more years of experience supporting special education administration and/or department, or successful experience as Administrative Assistant.
SKILLS, KNOWLEDGE, & EQUIPMENT:
May require one or more of the following skills: basic English, grammar, spelling, writing, word processing, keyboarding, basic microcomputer skills, communication, and/or foreign language. May require operating knowledge of audiometer, vision screeners, charts, scales, blood pressure cuffs, and stethoscope, or word processing, database, and spreadsheet computer software, MS-DOS and Windows operating systems, and networks. Operating knowledge of general office equipment preferred.
DIVERSITY OF DUTIES:
Duties may require cross training in one or more of the following: office equipment, basic health care, student management, special education, bilingual skills, computer technology, and/or basic instructional skills. Duties and actions impact individuals within the immediate work unit or assigned building.
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee may be frequently required to talk or hear; stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and/or stoop, kneel, crouch, or crawl. The employee may be required to lift/carry up to 50 pounds without assistance, and push/pull 200 pounds while assisting students in wheelchairs. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT:
The noise level in the work environment is usually moderate.
MENTAL FUNCTIONS:
While performing the duties of this job, the employee is regularly required to communicate, use interpersonal skills, instruct, and analyze. May be frequently required to compare, copy, coordinate, compute, evaluate, and compile.
Evaluation:
Performance of this job will be evaluated with the Board’s policy on the District Classified Performance Evaluation System
METHOD OF APPLICATION:
External applicants must complete a career application online through Frontline Recruiting & Hiring.
Current Mapleton employees should create an account and submit their interest as an internal candidate through Frontline Recruiting & Hiring.
SMOKING IS NOT PERMITTED IN SCHOOL DISTRICT BUILDINGS OR ON SCHOOL GROUNDSShow more
Title: Administrative Assistant I (25-26)
Company: Charlotte-Mecklenburg Schools
Location: Charlotte, NC
