Overview
Administrative Assistant I Jobs in Cairo, Cairo, Egypt at Worley
Title: Administrative Assistant I
Company: Worley
Location: Cairo, Cairo, Egypt
Building on our past. Ready for the futureWorley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.?
Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.
We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.
Position reports to: Country Manager – Environment & Society
Job DescriptionDocument Management
Prepare and distribute correspondence and program documentation.
Receipt and distribute group documentation.
Set up and maintain group files.
Administration support
Prepare expense reports and purchase orders.
Arrange meetings, including organizing equipment requirements, ordering of food and beverages.
Support the administration teams of other customer sector groups.
Correspondence
Secretarial/administrative support.
Typing of correspondence for internal and external clients.
Typing of memos, letters, faxes and proposals.
Quality Assurance
Quality Assurance – Responsible for working within the provisions and guidelines of the Quality Assurance system relevant to the Procurement group.
Safety – Responsible for personal safety safe working practices for the BU, etc. Understand and follow OH&S procedures.
Capabilities
Business correspondence and documents are prepared and distributed in accordance with organizational guidelines and within required timelines.
Registers, databases and files are maintained with accurate and timely information in accordance with organizational requirements.
Administrative support is provided to the department and other departments/areas in an effective and timely manner.
Demonstrated understanding of all company policies and procedures applicable to current role.
Develop others and own ideas – Seek and expand on original ideas, enhance other ideas, and contribute own ideas about the issues at hand.
Use of effective interpersonal style to establish good interpersonal relationships by helping people feel valued, appreciated, and included in discussions.
Clear communication that follows a logical sequence, stresses the major points and seeks input from the audience.
Able to attend to messages from others, correctly interpreting the message and responding appropriately.
Take prompt action to accomplish objectives and implement new ideas or potential solutions
independently.
Manage time and resources to ensure work is completed efficiently, through prioritization of tasks and scheduling of activities.
Use of time effectively to prevent irrelevant issues or distractions from interfering with work completion.
Set high standards of performance, assume responsibility and accountability for successfully completing high quality tasks.
Attention to detail and responsibility for outcomes.
Essential Skills/experience
Proven time management and organizational skills.
Demonstrated verbal and written communication skills.
Ability to work with and maintain confidential information.
Able to work with details and complex documentati…
