Overview
Administrative Assistant I Jobs in Las Vegas, NV at Cleveland Clinic
Description:
(IN PLANT ROLE – See client specific information below in Job Requirements)
Summary of Description:
Responsible for coordinating the office clerical needs. Coordinating with project managers to assure project clerical needs are met within schedule requirements. Duties also include typing of routine letters, purchase requisitions, material requisitions and miscellaneous correspondence. Responsible for answering phone, transferring calls and messages.
Duties:
Office coordination
Responsible for answering phones, transferring calls and messages
Mail – incoming and outgoing
Faxes – incoming and outgoing
Routine clerical duties
Perform other job-related duties as assigned
Education and Experience
High School Diploma or equivalent (G.E.D.) with at least six (6) years of experience in a clerical role or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements:
Valid Driver’s License
Specific Skills:
Professional appearance
Good oral and written communication skills
Intermediate to advanced skills in office related software packages, and computer database understanding and proficiency
Confidentiality
Physical Requirements:
Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Requirements:
Due to in plant position the below referenced job duties have been provided by the client:
Manage and approve timekeeping for all Maintenance department
Manage and coordinate daily Call out sheets & overtime
Setup and Coordinate scheduled overtime with report sent to foreman
Manage and track Maintenance vacations
Sign to help receive packages for STORES
Pull packing slips and look up locations
Enter requisitions and change orders for misc. invoicing
Approve misc. invoicing for Maintenance tasks
Send overtime reports
Manage, track and approve Grainger vending machine orders
Coordinate with Cintas weekly, approve invoicing, and follow-up with questions Safety/EHS
Manage and track all physicals
Setup Pre employment physicals with PRIME & Industrial Strength
Manage and track Safety Shoe Voucher Program
Manage and track Prescription Safety Eyeglass voucher program
Setup, track, manage and file Quarterly Random Drug Screens
Setup and coordinate RTW with HR, LOA, main gate, PRIME and Industrial Strength for testing
Title: Administrative Assistant I
Company: Cleveland Clinic
Location: Las Vegas, NV
