Overview
Administrative Assistant I Jobs in Dania Beach, FL at Williams-Sonoma-Supply Chain
We’re hiring a motivated, full-time Office Assistant to join our growing real estate team in Anacortes, WA. This in-office position runs Monday through Friday, 8:00 AM to 4:00 PM, and plays a key role in supporting team operations, client care, and office coordination. Responsibilities include greeting clients, managing communication, prepping marketing materials, assisting with social media and events, organizing meetings, coordinating celebrations, and running errands. You’ll also help maintain client records, prepare closing gifts, and occasionally support the team leader directly.
This role requires excellent organization, attention to detail, and a proactive, service-focused mindset.
Compensation:
$19 – $22 hourly
Responsibilities:
Client Communication & Interaction
Answer office cell phone, respond to texts/voicemails, and manage contact lists.
Greet clients and visitors, offer refreshments, and provide informational packets.
Collect client contact info and keep Kelli informed of walk-ins or calls during her absence.
Marketing & Materials
Assemble and coordinate printing of CMA packets.
Maintain inventory of buyer and pre-listing materials.
Meeting & Office Coordination
Prepare and clean conference room for team meetings; manage Zoom setup.
Keep the office organized and stocked with supplies, beverages, and seasonal decor.
Administrative Support
Schedule and manage Zoom meetings.
Input new leads into Follow Up Boss (FUB), assign tasks, and notify team leads.
Assist with data entry and general office tasks as needed.
Celebrations & Gifting
Coordinate birthdays, anniversaries, and team milestones with gifts, cards, and decor.
Prepare and deliver client thank-you and closing gifts; send congratulatory notes when appropriate.
Errands & Deliveries
Run local errands (gifts, post-closing pickups, bootie baskets, etc.).
Manage lockboxes and assist with occasional personal tasks for the team leader.
Social Media & Event Support
Capture and share content for listings, events, and local highlights on social media.
Assist in planning team and client events, including quarterly gatherings and the annual appreciation party.
Systems & Tools
Stay proficient in office tools and programs; support the admin team with tech as needed.
Use Google Chat and email for team communication; complete tasks assigned by leadership.
Qualifications:
Prior experience in real estate, title/escrow, banking, or office administration preferred.
Strong customer service and interpersonal skills; friendly, empathetic, and professional.
Positive attitude and a collaborative team player.
Tech-savvy with working knowledge of Google Workspace, Microsoft Office, CRMs, and file systems.
Quick to learn new tools and troubleshoot basic tech issues.
Discreet, dependable, and maintains confidentiality.
Strong written and verbal communication skills.
Flexible and willing to assist with other office roles as needed.
Creative problem-solver with critical thinking skills.
High school diploma or GED required.
About Company
At Team Kelli Lang, we believe that a team will always outperform an individual. We’re proud to serve clients across the Skagit Valley and Whidbey Island with grit, grace, and a little bit of fun. You’ll be part of a hardworking, high-energy group that celebrates wins and makes every move feel seamless and stress-free for clients.
If you’re excited about real estate, love staying organized, and want to be part of a supportive and top-performing team, we’d love to hear from you!
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Title: Administrative Assistant I
Company: Williams-Sonoma-Supply Chain
Location: Dania Beach, FL
