Overview
Administrative Assistant I Jobs in Montevallo, AL at University of Montevallo
Overview
Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net-worth individuals.
Inter-Con employs over 35,000 security personnel worldwide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family-owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions.
Inter-Con is Everywhere Security Matters.
Job Summary:
The Administrative Specialist will leverage our Salesforce.com and Mobile App solutions to support client coverage and drive user adoption and data integrity. Additionally, they will schedule our security personnel, while supporting invoice preparation.
Primary Responsibilities:
· Perform the daily process as defined in team process documentation to audit our system for Pay & Bill operations; while ensuring payroll and invoicing are taken care of at the end of the month
· Work in conjunction with Account Managers to ensure all compliances of the contract are met
· Be a problem solver – Tackle issues that involve people, things, and processes by using logic, common sense and data. Identify the root cause of a problem as opposed to focusing on the symptoms.
o Additionally, the Administrative Specialist with synergize with our Strategic Operations Department to ensure all reports are current and up-to-date
· Identify/escalate issues to appropriate leadership and partner with other functional units to drive resolution.
· Work with our management, product, and development teams to establish suitable departmental processes to support administrative, development, and change management activities.
· Act as super user and assist in training of other team members to support growth of Salesforce skill sets within multiple divisions.
Qualifications:
· A Bachelor’s degree or equivalent work experience preferred.
· 1 to 3 years of experience utilizing Salesforce within a medium to large organization preferred. Salesforce Trailhead completions also preferred.
· Proficient at report writing and data manipulation using modern tools.
· Capable of achieving objectives and meeting deadlines in dynamic, high-pressure organizations.
· Comfortable diving into analyses, offering business recommendations, and facilitating organizational agreement.
· Ability to critically evaluate information gathered from multiple sources, reconcile conflicts, translate requirements from low-level information to a general understanding, and distinguish user requests from the underlying true needs.
· You have flexibility in your schedule. While this position is for normal business hours, you may be required to occasionally work any day of the week, during daily operating hours.
Other Requirements or Competencies:
· You’re self-motivated, positive, and a team player. You work well with others, and you bring a great attitude to your work every day. You have high integrity and are excited to produce a great work product.
· Adaptable to change.
· High degree of accuracy and attention to detail.
· Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests, and manage laterally and upwards.
Duties, responsibilities, and activities may change at any time with or without notice.
Inter-Con Security Systems, Inc. is an affirmative action employer who provides equal employment opportunities to minorities, females, veterans, and disabled individuals, as well as other protected groups.
Job Type: Full-time
Pay: $33.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Work Location: In person
Title: Administrative Assistant I
Company: University of Montevallo
Location: Montevallo, AL
