Overview
Administrative Assistant I Jobs in Arlington, TX at University of Texas at Arlington
This Executive Assistant position will provide support for the Vice Presidents within the Transmission & Distribution organizations. This position is based out of Georgia Power’s Corporate Office and is responsible for administrative functions including but not limited to:
Maintaining several VPs’ schedules and calendars
Employee time processing
Preparing monthly procurement card expense statements
Planning and organizing meeting arrangements and catering
Video conference and conference bridge scheduling, set-up, and coordination
Meeting minutes and action item tracking
Making travel arrangements
Maintaining SharePoint sites
Preparing presentations and communications
Ordering office supplies
Filing, faxing, copying
Answering phones and taking effective messages
Maintaining S: Drive access and Outlook distributions lists
Invoice processing
Budget preparations and tracking
Other department specific requirements, as needed
Knowledge, Skills, and Abilities:
Ability to professionally represent the office of the Transmission & Distribution VPs, including professional interactions with other executives, managers, peers, department employees, vendors, and other business partners
Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of an officer within the required deadlines and with minimal supervision
Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the officer remains abreast of daily activities and requests
Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests
Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants across GPC, and provide back-up support to others as needed
Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction
Must possess excellent customer service, time management, phone, interpersonal, and communication skills
Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)
Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data
Demonstrated proficiency with Southern Company Systems such as Enterprise Foundations and budgets is preferred
Must utilize good judgment and decision-making skills to either involve the officer or make independent decisions, as appropriate
Behavioral Attributes:
Possess and display behaviors consistent with Our Values
Maintain a professional demeanor
Always maintain confidentiality of sensitive information
Demonstrate flexibility and adaptability to changing priorities
Demonstrate initiative and drive to deliver positive results
Must be a team player that is customer focused and service oriented
Able to exercise independent judgment and discretion and able to work with minimal direction
Able to deliver assignments with a high degree of accuracy and timeliness
Job Requirements:
High School Diploma is required
Successful completion of the Pre-Employment Clerical Test (EEI SASS)
Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required
Extensive secretarial/administrative experience in a busy, fast-paced environment
Executive level support in a corporate environment or relevant work experience is preferred
Experience supporting a large department is highly desired
Experience managing an executive’s calendar, inbox, and incoming calls, with minimal distractions to the officer
Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings, as necessary
Experience taking initiative and being a self-starter in day-to-day responsibilities
Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America’s premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company’s promise to 2.6 million customers in all but four of Georgia’s 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeogiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).
Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.
Southern Company is an equal opportunity employer where an applicant’s qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 4892
Job Category: Administrative & Clerical
Job Schedule: Full time
Company: Georgia Power
Title: Administrative Assistant I
Company: University of Texas at Arlington
Location: Arlington, TX
