Overview
Administrative Assistant I Jobs in Moore, OK at Veolia
About the Opportunity
HVI (Hydro-Vac, Inc.) is growing fast—and we’re looking for someone who can help us keep up.
We’re a family-owned underground utility and trenchless pipe repair contractor based in Lakeville, MN. We specialize in hydro excavation, sewer jetting, televising, trenchless repairs, and more. Our team is small but mighty, and we take pride in delivering quality work to clients all over Minnesota and the Midwest.
This role isn’t your average Executive Assistant gig. It’s high-impact, fast-paced, and constantly changing. You’ll support our Chief Operating Officer as we expand our trenchless sewer division and grow the business.
You’ll be working directly with a young, energetic Chief Operating Officer who’s building fast and thinking big. He’s looking for a sharp, outgoing right-hand person—someone who’s driven, adaptable, and always looking to stay two steps ahead while growing alongside the company.
Do you have extensive experience in an Administrative Assistant role, but would like more responsibility and a change of pace? This may be perfect for you.
We need someone who can think fast, act faster, and stay two steps ahead of our leadership team at all times. You’ll be wearing a lot of hats—and hopefully enjoying it along the way.
Do you want a company that has a clear vision and a big mission? This may be perfect for you.
You will have the opportunity to grow with the company and expand into a bigger operational role while leading your own team.
*** Our Company Values — Pasted at the Bottom of This. ***
The Office Vibe
You’ll work from our Lakeville office (no remote). The environment is a blend of business and family: you might run into a golden retriever, hear kids laughing in the background, or chat with the COO’s wife or mother-in-law while grabbing coffee. It’s fun, relaxed, and real—but make no mistake: we get things DONE.
Key Responsibilities
Admin & Ops Support
Manage calendars, emails, calls, and task lists for the COO
Schedule meetings, site visits, and internal check-ins
Ensure project success both on-site and on-paper.
Organize files and workflows inside Google Drive and our other systems
Coordinate onboarding paperwork, certifications, and DOT/CDL renewals
Help keep the office running smoothly (supplies, maintenance reminders, etc.)
Sales & Business Development Support
Pre-qualify inbound leads and collect initial details
Research and vet project opportunities via ConstructConnect, QuestCDN, MnDOT, etc.
Organize bid folders, track planholder lists, and assist with proposals
Sit in on project meetings and help with follow-up items
Client & Vendor Experience
Act as a point of contact for follow-ups, collecting COIs, W9s, and paperwork
Help us deliver a world-class client experience (cards, gifts, post-project surveys)
Build and maintain positive vendor relationships
Finance & Reporting
Assist with invoicing prep (on high-value projects) and tracking outstanding receivables for said projects
Compile internal reports on bids, leads, project statuses
Support quarterly strategy recaps and data analysis for leadership
Project Close-Out
Help compile close-out documentation (videos, photos, final reports)
Ensure all client files are complete, clean, and adequately archived
What We’re Looking For
Personality
Moves fast, thinks ahead, and thrives in organized chaos
Friendly, professional, and adaptable
Handles problems before they escalate
Genuinely enjoys helping others and being part of a tight-knit team
Ability
Excellent with calendars, digital organization, and juggling priorities
Great communicator (written + verbal)
Quick learner with tools like Google Workspace, CRMs, and bidding platforms
Strong time management, confidentiality, and attention to detail
Experience
2+ years in an admin-heavy role
Experience must include the handling of high-value tasks
Experience in a service-based company, construction company, or similar environment is a plus
Comfortable using or learning systems like ConstructConnect, QuestCDN, Google Drive
Bonus: Open to occasional travel for industry conferences with leadership team
Pay & Perks
$50,000 to $65,000 depending on experience
PTO + Paid Holidays
Performance-based bonus potential
Flexible (but in-office) schedule
Opportunity to grow with a company on the rise
A fun, hardworking team culture—with a dog in the office.
Interested?
We’re moving fast, and we want the right person in this seat. If you’re someone who loves systems, thrives in a support role, and wants to grow alongside a business that’s going places—apply now.
Please include a resume and a short cover letter.
— Our Values —
People First, Always
We put people before profit — our customers, our team, and our communities.
Own the Outcome
We take extreme ownership of every job — start to finish, rain or shine.
Serve with Excellence
Like Chick-fil-A, we deliver fast, clean, and top-quality service — no excuses.
Respect the Craft
We honor the trades by working hard, training harder, and operating with pride.
Stay Humble, Stay Hungry
We keep learning, keep growing, and never settle for “good enough.”
Communicate Like Pros
We believe clear, proactive communication builds trust — with clients and within our crew.
Leave It Better
Job Type: Full-time
Pay: $50,000.00 – $65,000.00 per year
Benefits:
Paid time off
Tuition reimbursement
Schedule:
Monday to Friday
Application Question(s):
Do you require employer provided insurance benefits?
Education:
High school or equivalent (Preferred)
Experience:
Administrative: 2 years (Preferred)
Project management: 2 years (Preferred)
Assistant: 2 years (Preferred)
Executive administrative support: 1 year (Preferred)
Work Location: In person
Show more
Title: Administrative Assistant I
Company: Veolia
Location: Moore, OK
