Overview
Administrative Assistant I Jobs in Franklin, TN at CHS Corporate
Requisition ID:
44388
Work Location:
Human Resources – Municipal Center
Pay Range:
G.18, $39,328.30 – $60,958.87
Starting Salary:
Depending upon Qualifications
Work Schedule:
Monday – Friday 8am-5pm
Part Time Hours/Wk:
Job Open Date:
5/16/25
Application Deadline:
5/20/25
Job Duties:
Human Resources is seeking a dynamic and detail-oriented individual to join our team as an HR Administrative Support Technician. This position will assist the City of Virginia Beach’s Staffing and Compensation division by supporting administrative processes related to the recruitment and on-boarding of Human Services staff and contract workforce. The ideal candidate will have the demonstrated ability to professionally communicate both orally and in writing with internal and external customers, display advanced proficiency in Microsoft Office Suite, and be able to perform administrative tasks in an efficient and accurate manner in a high-volume work environment.
Specific duties include, but are not be limited to:
Provide quality service and assistance to customers, city department staff, and onboarding employees.
Track daily vacancy status updates; manage approximately 40-50 vacancies at a time for assigned Human Services divisions.
Monitor recruitment metrics (time to fill, days from offer approval to start date, days from requisition close to application review, etc.)
Schedule onboarding appointments and manage associated activities.
File electronic documents for department records both in Human Resources and Human Services.
Serve as the liaison with recruiting/temporary agencies to fill critical vacancies in a timely manner.
Support the vacancy posting and Human Services recruitment/hiring processes.
Conduct verbal and written job offers with approval from HR Business Partner.
Ensure all new hire on-boarding activities are complete and timely.
Maintain confidential hiring documents per records management retention requirements.
Assist in maintaining the Human Services Department vacancy report, compiling hiring metrics for routine reporting to include statistical tables.
Attend recruitment partner meetings and track numerous sets of data.
Proofread and edit documents ensuring compliance with departmental requirements.
Perform on-boarding processes for new staff, transfers, promotions, and demotions.
Coordinate with the DHS Information Technology division to process service tickets for new user accounts and other computer access requests.
Coordinate with Facilities Management for new employee ID badge and building access requests.
Conduct one-on-one trainings with hiring managers and hiring support staff related to recruitment and on-boarding processes.
The City offers a generous benefits package such as health, dental and life insurance, retirement, and savings plans. Other key benefits include:
Maternity/paternity and parental leave
Holidays and Paid-Time-Off
Leave donation program
Tuition Reimbursement
Employee Assistant Program
Professional Development
Official City Job Description:
https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Administrative-Technician-01805.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.003495.2.pdf
Minimum Requirements:
MINIMUMS: Requires any combination of education (above the high school level) and/or experience equivalent to (4) four years in fields utilizing the required knowledge, skills, and abilities. SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: Resume
Preferences:
Experience in local/municipal government
Experience using HR related applications (for example: Applicant Tracking System, HRIS, etc)
Experience with data entry and/or management of large data sets in Excel or other data management applications
Experience working in a human services, medical, or healthcare related environment
Experience with employee on-boarding processes (I-9, fingerprinting, pre-employment checks, orientation scheduling, etc.)
Experience composing letters, memos, or other written correspondence
Experience creating attractive job advertisements for internal or external posting
Special Instructions:
Please complete the application in its entirety and include your resume if required by the posting.
Your responses to any “Supplemental Questions”, if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser’s printing capability.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
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Title: Administrative Assistant I
Company: CHS Corporate
Location: Franklin, TN
