Overview
Administrative Assistant I Jobs in Gardnerville, NV at Washoe Tribe of Nevada and California
Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world’s GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company’s global asset portfolio to provide our customers solutions that address today’s warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.
Job Title:
Administrative Assistant
Company:
Prologis
Administrative Assistant, Capital Deployment
A day in the life
As the Administrative Assistant, you will support the Central Region Capital Deployment team. You’ll be the hub of the team’s business operations and the conductor who keeps them on track and on schedule. You’ll anticipate the needs of your leaders and help them stay focused on their objectives by driving all administrative functions. In return, you will enjoy a fun, dynamic team culture in a global Prologis market!
This position will be based out of our Dallas office 4 days per week.
Key Responsibilities Include:
Act as the gatekeeper for calendar management including scheduling meetings, resolving any overlapping commitments, and protecting time for priorities
Handle emails and other communications efficiently and timely
Draft, proofread and distribute internal and external correspondence
Collect and prepare information used for presentations/meetings/proposals.
Organize and archive all digital/electronic files (shared company files and organize email files for Executive in a concise and easy to follow manner)
Coordinate travel arrangements
Coordinate department meetings and special events
Manage and reconcile expense reports for Deployment Team members
Code and process invoices
Manage internal and external communications
Be willing to take on new projects as requested
Assist with planning and managing events
Support onboarding process for new hires
Help track timelines and deliverables for proposals/projects as needed
Coordinate with other departments (i.e. marketing, leasing, etc)
Prepare Marketing materials as needed or coordinate with marketing if needed for deliverables/collateral.
Building blocks for success:
Required:
Administrative Assistant with 3+ years of relevant experience
Proficient in current systems – MS Office Suite, accounting/travel software, and Salesforce
Preferred:
Must be a team player that is proactive and takes initiative
Excellent multi-tasking skills with the ability to meet tight deadlines
Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues
Excellent communication skills, both written and verbal
Detail-oriented with strong planning, organizational and time-management skills
Ability to work well under pressure; can easily adapt to change
Hiring Salary Range: $24.52 per hour – $33.65 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
People First
Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.
When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.
As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.
All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
Employment Type:
Full time
Location:
Dallas, Texas
Additional Locations:
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Title: Administrative Assistant I
Company: Washoe Tribe of Nevada and California
Location: Gardnerville, NV
