Overview
Administrative Assistant I Jobs in Los Angeles, CA at The Metropolitan Water District of Southern California
Job ID: 6298
Functional Area: Commercial
Position Type: Full-Time Regular
Relocation Provided: No
Location: Tulsa, OK
Department: OFFICE SUPPORT
Internal / External: Internal and External
Experience Required: 5 – 7 Years
Position Description:
Are you being referred by a ONE Gas employee? If so, reach out to that connection and ask about the employee referral program. They can send you a link to apply directly so they can receive credit!
Job Posting End Date: This job will be removed on May 5th,2025
Role Summary:
You will report to the Vice President, Commercial, and be located in Tulsa, OK. You will have a minimum of 5 years of direct administrative assistant experience, have a strong attention to detail, and exhibit strong organizational skills. In this role, your responsibilities include booking travel arrangements, managing the Vice President’s schedule and calendar, and reviewing presentations and documentation. You will have a forward-thinking and proactive approach to work. This is an on-site position that requires you to be in the office Monday-Friday, with some travel involved.
What You Will Do
Compile, compose, prepare, verify and process information including:
Provide an advanced level of administrative support related to various departments and functions.
Activities reports
Special projects
Governmental reports
Employee/customer information Invoices
Purchase orders
Correspondence
Contracts
Provide information and guidance to outside visitors, managers, customers, regulatory agency personnel, vendors, employees, and others concerning:
Meeting arrangements
Proper application of confidential or sensitive information
Company policies and procedures
Employee/customer information
Special projects
Plan, direct and/or coordinate company-sponsored civic, community, employee activities or programs.
Answer telephone, refer calls and record messages.
Verify, approve and/or disseminate requests for information, invoices, and correspondence.
Maintain logs; verify and prepare information related to:
Lost time and vacations
Invoices and expenses
Departmental and special projects
Budget
Order and maintain inventory of office supplies.
Regular and reliable attendance is required in performance of job.
Employee may perform additional responsibilities as assigned.
What You Will Need
Minimum Associate’s Degree
Experience providing administrative and/or secretarial support.
Demonstrated ability in use and function of office equipment applicable to position including computers, photocopiers, facsimiles, and applicable software.
Working knowledge of company’s policies, procedures, and use of terminology applicable to position.
Working knowledge and training related to:
Budgets
Word processing, spreadsheet, and presentation software such as Microsoft Word, Excel and PowerPoint
Maintain physical and/or electronic filing systems
Handling confidential and/or sensitive information
Planning conferences and meetings
Generally accepted standards for grammar and punctuation
Contracts
Working knowledge of various types of manuals, forms, publications and reports.
Experience interacting and communicating effectively with internal and external customers.
Experience composing and preparing correspondence and reports.
Demonstrated ability to read and write fluently in English.
Able to operate office tools and equipment required.
Communicate and/or exchange verbal and written information or instructions.
Visual ability sufficient to perform job duties.
Diversity at ONE Gas
Inclusion & Diversity is so important to us that we made it one of our core values, values that guide and direct our actions as we go about our daily business. We know that every employee makes a difference and contributes to our success through their unique talents and abilities. We also acknowledge that we can accomplish great things by listening and learning from each other.
ONE Gas has great benefits! Here are just a few:
Medical/Dental/Vision packages that fit your family’s needs.
Paid Time Off
401K that is 100% matched up to 6%.
Profit Sharing Plan
Paid Parental Leave
Basic and Operation Employee Term Life Insurance
Education Assistance and Tuition Reimbursement
Position Requirements:
The job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of One Gas. Where positions are covered by a collective bargaining unit agreement, the terms and conditions of the agreement will apply.
ONE Gas, Inc., and its divisions will provide equal employment opportunity for qualified persons without regard to sex, race, religion, color, national origin, ethnicity, age, sexual orientation, gender identity or expression, disability, military status or genetic information.
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Title: Administrative Assistant I
Company: The Metropolitan Water District of Southern California
Location: Los Angeles, CA
