Overview
ADMINISTRATIVE ASSISTANT I Jobs in Waukegan, IL at State of Illinois
The Administrative Assistant for the Executive Suite is responsible for providing office management, administrative, and clerical support for Kids Central, Inc. (KCI) staff, carrying out the goals of the organization. This position provides executive-level administrative assistance to the Chief Executive Officer, Chief Financial Officer, and Board of Directors of Kids Central, Inc., which requires handling sensitive, confidential material and information, and completing day-to-day functions in a timely manner.
ESSENTIAL FUNCTIONS:
Coordinate Board of Directors meetings and facilitate the preparation and advance distribution of Board packets.
Transcribe and distribute Board meeting minutes promptly.
Maintain annual Board calendar.
Coordinate Corporate Executive team meetings, transcribe notes for follow-up.
Maintain Board Bylaws and Policies.
Maintain Board Orientation Manual.
Familiarity with Robert’s Rules of Order, which govern each board meeting.
Familiarity with Florida’s Sunshine Law as it applies to the KCI Board of Directors.
Maintain the CEO and CFO Outlook calendar, to include scheduling and coordinating meetings, conferences, reserving conference rooms and venues.
Schedule travel arrangements and coordinate events/department functions for the CEO, CFO, and other KCI executives as requested.
Review and submit expense reports from various attendees, including staff.
Prepare and distribute agendas of executive meetings. Records, transcribes, and distributes minutes of executive meetings as requested.
Prepare and modify documents to include spreadsheets, PowerPoint presentations, portfolios, and binders for distribution. Draft letters, collect and analyze information, and generate and distribute emails on behalf of executive staff.
Answer and screen CEO, CFO calls. Resolve administrative problems and inquiries, such as inquiries from staff, parents, foster parents, or the general public, take messages, and advise the CEO, CFO, and COO of situations requiring immediate attention in a timely and professional manner.
This list of essential functions is not intended to be exhaustive. Kids Central, Inc. reserves the right to revise this job description as needed to comply with actual job requirements. This position description does not constitute a written or implied contract of employment.
QUALIFICATIONS:
Education/Experience
High School Diploma with six years of executive assistance/office management; or associate’s degree with four years’ experience; or bachelor’s degree in a related field with two years of executive assistance/office management experience
Licensure/Certifications
Ability to clear Level II Background Screen required by Florida Statute and DCF.
Possess a valid Florida driver’s license and be insurable by the agency’s current insurance carrier
Possesses a Notary License or is willing to become licensed as a notary
ORGANIZATIONAL PROFILE:
Our mission is, “Protecting Children, Supporting Families, and Engaging Communities”. Kids Central, Inc. is the lead Community-Based Care agency for child welfare in Circuit 5, which encompasses Marion, Lake, Hernando, Sumter, and Citrus Counties. We maintain a system of care for children and families that have experienced or are at-risk of experiencing child abuse or neglect. Kids Central, Inc. does not discriminate based on race, color, national origin, ethnic origin, sex, sexual orientation, age, religion, creed, disability, or veteran status as those terms are defined under applicable law. Kids Central is a Drug-Free Workplace, Equal Employment Opportunity, and E-Verify Employer.
COMPENSATION & BENEFITS:
Kids Central, Inc. provides a comprehensive compensation package including medical, dental, vision, life insurance, 401(k) with company match, and a generous paid time off allotment.
Employer is an Equal Opportunity Employer M/F/D/V
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Title: ADMINISTRATIVE ASSISTANT I
Company: State of Illinois
Location: Waukegan, IL
