Overview
Administrative Assistant II Jobs in Fort Worth, TX at DHL
Position Information
Working Title of Vacant Position
Office Assistant
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
HUMAN SVCS
Division
HS-SOCIAL SERVICES ADMIN
Requisition Number
2025280
Number of hours worked per week
40
Work Schedule
8:00 AM – 5:00 PM (Monday-Friday)
Work Site Location
Chesapeake, VA.
Position Driving Requirement
O – Occasional
Pay Grade
GE01
Pay Basis
Semi-Monthly
Advertised Salary
$33,686 – $44,634
Job Description
Are you organized, friendly, and ready to put your clerical skills to work in a meaningful way? Join a dedicated, mission-driven team where your attention to detail and customer service skills directly support vital services for our community! The City of Chesapeake’s Department of Human Services is seeking a dependable and detail-oriented Office Assistant to provide essential clerical and administrative support within a fast-paced, service-driven environment. This position is an integral part of the team, ensuring the smooth and efficient operation of day-to-day activities and serving as a key point of contact for clients and staff. The ideal candidate will demonstrate excellent communication skills, a strong commitment to customer service, and the ability to manage routine office responsibilities with professionalism and discretion.
ESSENTIAL TASKS:
Answers the main telephone line and directs incoming calls to the appropriate personnel; takes and relays messages as necessary.
Greets and assists clients and visitors; provides routine information or directs them to the appropriate department or staff member.
Performs routine office tasks such as data entry, filing, typing letters, forms, and correspondence, photocopying, and faxing.
Schedules client interviews, appointments, or inspections as needed.
Sorts and files office materials; verifies the accuracy and completeness of records and documents.
Maintains and updates departmental records, logs, and databases in accordance with established procedures.
Processes incoming and outgoing mail; prepares service requests and documents for distribution.
Assists with ordering, receiving, and maintaining inventory of office supplies.
Supports special projects and performs other administrative duties as assigned by the supervisor.
WHAT YOU BRING
Proven experience in clerical or administrative support roles, preferably within a public service or office environment.
Strong communication skills, both verbal and written, with a friendly and professional demeanor.
Exceptional organizational abilities and attention to detail.
Ability to manage multiple tasks efficiently and prioritize workload effectively.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
Comfort working in a fast-paced, open office setting with frequent interaction with the public and team members.
Commitment to maintaining confidentiality and handling sensitive information with discretion.
Positive attitude, reliability, and a strong work ethic.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT:
Requires high school diploma or GED/HSE.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES:
Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
PREFERRED QUALIFICATIONS:
Preferred a minimum of one year of office administration or related employment experience.
Thorough knowledge of current business practices and protocols involved in providing services and quality customer service to the public.
Proficiency with Microsoft Office program highly preferred
Demonstrated ability to prepare accurate written communication, and the ability to communicate effectively verbally.
Significant attention to detail and strong organizational and follow-up skills, with the ability to prioritize and meet deadlines.
Posting Detail Information
Job Open Date
06/02/2025
Job Close Date
06/09/2025
Open Continuous
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary – Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Frequently- From 1/3 to 2/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Frequently- From 1/3 to 2/3 of the time.
Lifting Amount
Exerting up to 10 lbs
Carrying
Frequently- From 1/3 to 2/3 of the time.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Frequently- From 1/3 to 2/3 of the time.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Occasionally- Up to 1/3 of the time.
Handling
Occasionally- Up to 1/3 of the time.
Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.
Kneeling
Occasionally- Up to 1/3 of the time.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Rarely- Less than 1 hour per week.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Frequently- From 1/3 to 2/3 of the time.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Rarely- Less than 1 hour per week.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Continuously- 2/3 or more of the time.
Machines, Tools, Equipment and Work Aids Used
Computer, copier, fax, telephone, scanner, adding machine, calculator, printer, car and any other related equipment.
Protective Equipment Required
N/A
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
S = Seasonally
Fire Hazards
S = Seasonally
Explosives
S = Seasonally
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
S = Seasonally
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Continuously- 2/3 or more of the time.
Emergency Situations
Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks
Continuously- 2/3 or more of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Continuously- 2/3 or more of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Show more
Title: Administrative Assistant II
Company: DHL
Location: Fort Worth, TX
