Overview
Administrative Assistant II Jobs in New York, NY at Capital Group Companies
Job description
The Executive Assistant Position
The Executive Assistant Candidate must be open to on demand administrative task , assist in meetings, appointments, project based task, manage multiple, administrative projects at one time, practice high level confidentiality task, & have a proven track record of stable job history.
Essential Job Duties & Responsibilities:
MUST BE HIGHLY EFFICIENT IN EXCEL AND WORD ( MUST BE ABLE TO PASS AN EXCEL AND WORD ADMIN TEST)
Model aligned and professional behavior, communicating with utmost professionalism at all times, and following all company policies/process without exception.
Observe, document, and report all occurrences of employees when there is non-compliance with company policy, process, or following appropriate chain of command.
Professionally interact with staff (at all levels) in a fast-paced office environment, sometimes under pressure while remaining flexible, proactive, resourceful, and efficient.
Responsible for:
Heavy calendar management, organizing and scheduling Board Meetings, as well as Earnings calls, meetings with, Managers/Supervisors, and employees as needed. Requires professional interaction with internal and external executives (and assistants), as well as consultants to coordinate meetings.
Schedule/book Travel including:
Attend all MSO Board and Company Meetings. During meetings the Executive assistance’s role will be to provide an appropriate agenda as well as take thorough meeting notes that document progress or issues of importance. Attend Weekly Meeting as requested .
Assist the with preparation of presentation materials using Power Point, MS Office Software, and other software as necessary.
Assist with various needs on projects she is involved with including Outreach, Network and acquisition based projects.
Financial Sheets prep, Financial Posting
Must have knowledge of the latest Office 365 ( Microsoft 11 ) and must be proficient in this application.
Executive Assistant must be able to:
Be efficient with errand runs or appointments.
Be productive despite constant changes due to corporate restructuring and exponential growth.
Professionally deliver critical information using superior written and verbal communication skills.
Execute effective decision making and provide strong attention to detail.
Prioritize and manage multiple projects simultaneously.
Provide frequent status updates on items and follow through on issues in a timely fashion.
Take initiative on requests and inquiries of administrative nature.
Other duties as assigned.
Minimum Job Qualifications (unless otherwise noted):
2+ years’ experience supporting one or more executives in an assistant role.
Strong knowledge of MS Power Point, Excel, Outlook and Word.
Quickly learn and work effectively with Executives communication style and business needs (regarding scheduling, meetings, etc.).
Excellent calendar management skills, including the coordination of complex executive meetings.
Superior written and verbal communication skills.
Proven critical thinking, decision making, and time management skills.
Proficient use of office computers and Microsoft office software.
Excellent organizational and analytical skills.
Experience successfully creating and/or modifying processes preferred.
Education Requirements:
Associate or other college degree. Bachelor’s degree or higher preferred (or equivalent work experience).
Physical & Environmental Requirements:
Fast paced, high-volume professional office environment with frequent interruptions.
Proficient use of office equipment including computers, copiers, fax machines and multi-line telephones.
Ability to communicate effectively via spoken, written and electronic means.
Ability to stand or sit for extended periods of time.
MUST BE POLISHED AND PROFESSIONAL
Must have excellent COMMUNICATION SKILLS
MUST BE HIGHLY ORGANIZED AND DETAIL ORIENTED
Self-motivated, reliable and attention to detail a must.
Must have reliable transportation, valid drivers license for Personal errands , Business errands
Must be able to travel to various clinic locations (when needed) Frisco, Fort Worth and Corpus Christi when necessary
EDUCATION, EXPERIENCE, and TRAINING:
Must be HIGHLY proficient in excel , outlook , & word.
COMPUTER SKILLS: * Proficiency in Microsoft Office applications , Microsoft 365 , Microsoft exchange , with advance Microsoft Excel skills. Must have EXCELLENT grammatical skills. ( spelling) Word Documents efficient Typing speed .
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type: Full-time
This is a full-time position . The candidate will need to have reliable transportation, valid drivers license , must pass rigorous background check, Work under direction with proven ability to accomplish task within deadline specifications.
Salary is highly competitive ( salary is computational based off of level of applicable experience)
Excellent benefit package
Health Insurance
Dental
Vision
LTD
Short Term Disability
Generous paid time off after 1 year
401k with matching
HRA
Tuition reimbursement’
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8+ hour shift
On call
Weekend availability
Willingness to travel:
100% (Required)
Work Location: In person
Job Type: Full-time
Pay: $19.66 – $25.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
Fort Worth, TX 76103 (Required)
Willingness to travel:
100% (Required)
Work Location: In person
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Title: Administrative Assistant II
Company: Capital Group Companies
Location: New York, NY
