Overview
Administrative Assistant II Jobs in Travelers Rest, SC at VSC Fire & Security, Inc
To be a family that uses our collective superpowers to do significant good.:
Be the right hand to a dynamic executive, where precision meets purpose.
Are you an organizational powerhouse with a knack for navigating complex calendars, managing high-stakes communication, and leveraging AI tools to streamline executive operations? We’re looking for a trusted Executive Assistant to support our Vice President of Operations—someone who thrives in fast-paced environments, balances business savvy with discretion, and knows how to anticipate needs before they’re spoken.
In this multifaceted role, you’ll be a key partner to senior leaders across our operations team, driving efficiency through world-class administrative support, proactive problem-solving, and AI-integrated workflows. From executive calendar orchestration and strategic travel planning to internal team coordination and personal logistics, you’ll serve as a critical force behind the scenes—keeping priorities aligned and progress moving forward.
Pay Range: $70.000 to $90.000
What you will do?:
Business & Professional Support (75%)
Calendar & Schedule Management – Anticipate scheduling needs and proactively manage appointments for the VP and senior leaders; coordinate complex meetings across departments and external stakeholders
AI-Assistant Workflow Oversight – Integrate, manage, and delegate tasks to the AI-powered assistant (ChatGPT) for research, communication drafting, travel planning, project timelines, and document preparation as appropriate
Email & Communication – Prioritize, draft, and manage correspondence on behalf of the VP with professionalism and discretion
Travel Coordination – Plan and manage intricate travel itineraries for both the VP and other senior leaders. using both manual processes and AI-suggested recommendations. Ensure comfort, efficiency, and alignment with business objectives. Details must be flawlessly planned and executed
Project & Task Management – Track timelines, deliverables, and key milestones across multiple initiatives. Maintain shared task boards and ensure timely follow-ups
Operations Team Interface – Act as a communication hub between the VP and the full Operations teamand maintain ongoing awareness of department initiatives, roadblocks, and meetings requiring executive involvement
Senior Leader Support – Provide administrative support for the VP’s direct reports including calendar management, document formatting, and scheduling alignment as needed
Event & Meeting Preparation – Prepare agendas, gather materials, and ensure all meeting logistics are seamlessly managed. This will include, on occasion, large event planning involving several parties, both internal and external, and covering multiple days and locations
Relationship Management – Serve as a liaison with internal and external business partners, maintaining rapport and facilitating ongoing communications
Problem-Solving & Decision Support – Identify bottlenecks or conflicts, propose solutions, and troubleshoot scheduling or workflow disruptions
Personal Support (25%)
Household & Lifestyle Management – Coordinate personal appointments, vendor schedules, and family calendar logistics
Family & Travel Logistics – Assist with personal travel arrangements, family events, and itinerary coordination
Financial & Administrative Support – Support personal expense tracking, organization of receipts, and payment schedules
Gifting & Special Occasions – Research, source, and manage gifts, reservations, and thoughtful gestures aligned with key personal milestones
Confidential Matters & Discretion – Handle sensitive personal and business matters with unwavering confidentiality and integrity. Maintain a character of professional tact and decorum, understanding that all perceptions reflect upon the VP and Operations senior leadership
What you bring to the table!:
Experience & Expertise – Minimum of four (4) years serving in an executive administrative role for a President, Vice President, Founder, or C-Suite Executive. Experience supporting multiple stakeholders simultaneously is highly preferred
Proactive & Forward-Thinking – Anticipates needs and proposes intelligent, efficient solutions before issues arise
Highly Organized & Detail-Oriented – Manages multiple workstreams with precision, particularly in high-urgency or high-stakes environments
Trustworthy & Discreet – Demonstrates consistent sound judgment when handling confidential matters
Adaptable & Solution-Oriented – Navigates changing priorities and shifting needs with flexibility and composure
Technical Proficiency – Expert-level fluency with Microsoft Outlook, Excel, PowerPoint, and Word. Comfort working with AI tools like ChatGPT and integrating them into daily workflows is required
Strong Relationship Management & Emotional Intelligence – Builds rapport across organizational levels and with external stakeholders; maintains calm and professionalism under pressure
Anticipatory Mindset – Stays ahead of the curve with a sharp eye for dependencies, timing, and resource alignment. EA will always confirm assumptions, double and even triple checking details to ensure excellence in all matters, at all times
Why do you want to work with us?:
Stay Healthy: World-class and affordable insurance plans ensure you and your family stay healthy
Secure Your Future: 401(k) match program where you are vested from day-one
Invest in Your Education: Tuition assistance empowers you to further your education and career
Employee Assistance Program (EAP) and other incentives: Access to Perspectives, Healthcare Advocate, Working Advantage Discount Program, and more
Enjoy Work-Life-Harmony: Paid holidays, PTO accrual, Floating Holiday, and supportive personal and parental leave policies
Do Significant Good: Company-sponsored donation match 3 for 1, Volunteer Time Off (VTO) to give back to the community, and Employee Resource Groups
Provide Additional Financial Security: Company-funded and voluntary AD&D Life Insurance for you and your loved ones
If you want to learn more about our comprehensive benefits, visit: https://careers.masterelectronics.com/benefits-wellness
Equal Opportunity Employer:
Master Electronics has a fast-paced and entrepreneurial environment, which requires a professional, flexible self-starter attitude. Headquartered in Phoenix, AZ, Master Electronics is a leading global authorized distributor of electronic components. For more than half a century, our family-owned company has remained focused on strong relationships, responsive service and added value. This is how Master Electronics has grown to serve hundreds of thousands of customers in partnership with hundreds of world-class suppliers. Master Electronics, a leading global authorized distributor of electronic components, is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, Master Electronics prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational program.
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Title: Administrative Assistant II
Company: VSC Fire & Security, Inc
Location: Travelers Rest, SC
