Overview
Administrative Assistant II Jobs in Port Saint Lucie, FL at Universal Engineering Sciences
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you’ll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you’ll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About The Adjutant General’s Office:
The Adjutant General’s Office (AGO) provides a dynamic workplace while serving the Indiana National Guard at its various facilities throughout the state. AGO’s programs and projects offer exciting opportunities for professionals in many fields – from maintenance repair to cadre to civil engineers – looking to begin or advance their careers. AGO offers a competitive compensation and benefits package, as well as an outstanding work/life balance. AGO offers agency specific benefits, such as an opportunity to work an alternative work schedule, a spot bonus program to reward hardworking employees, and a chance to work with military and federal partners.
Role Overview:
You will provide professional real property/accountability appraisal and negotiations. You will be responsible to account for money that is paid to contractors, vendors, or inhouse expenditures for land, facilities, or buildings maintained in the Real Property Inventory. This includes any capital improvement that increases the useful life, capacity, or size of an existing asset, or modifies the functionality or use of the asset, regardless of the source of funding or capitalization threshold. You will work in a military environment on the Fort Wayne Airbase. You must be able to obtain and maintain a Secret Security Clearance.
Salary Statement:
The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
Resolve moderately complex issues related to one or more agency program areas.
Provide guidance and deliver program assistance to businesses, agencies and individuals obtaining varying services.
Evaluate the customers’ needs and determine the feasibility of requests and restrictions that may exist.
Contact businesses, individuals, and other local, state, or federal agencies to confirm or collect information and/or to respond to requests for information.
Interpret and apply agency or state policies, regulations, and procedures related to program to ensure accuracy, completeness, and conformance to program requirements.
Issue the proper documentation, registrations, permits, licenses, or other operating authorizations.
Investigate, research, analyze, and present policies, processes, legislation, regulations, and rulings related to the program for resolution of more complex issues.
Provide guidance, training, and serve as a program resource to staff, other agency personnel, public and private business partners, and the public.
May be required to prepare and provide testimony as a witness during administrative hearings.
May analyze licensing information submitted by the public to determine whether a license may be granted, denied, or if additional information is neeed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You’ll Need for Success:
You must meet the following requirement to be considered for employment:
Five (5) years of experience in accounting, fiscal management, procurement, auditing, business administration or a bachelor’s degree and one (1) year of full-time experience
Specialized knowledge of program area, including pertinent rules, terminology, and related computer applications.
Extensive knowledge of agency policies, procedures, and guidelines.
Experience in analyzing customer inquiries or issues, applying criteria/regulations, and determining solutions or fees.
Ability to understand basic to intermediate accounting principles, methods, practices, and procedures.
Ability to establish and maintain effective relationships with various governmental agencies and the public.
Ability to research, investigate and analyze specific topics related to the program.
Effective communication skills.
Ability to maintain the strictest confidentiality.
Considerable knowledge of and ability to apply appropriate federal regulations, state policies and procedures, federal and state laws, and guidelines.
Considerable knowledge of computers and related software such as Excel, Microsoft Word.
Ability to effectively prioritize work and complete multiple tasks concurrently.
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].
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Title: Administrative Assistant II
Company: Universal Engineering Sciences
Location: Port Saint Lucie, FL
