Overview
Administrative Assistant II Jobs in Stafford, VA at Genesis Logistics Inc.
Full Job Description
Genesis Logsitics is Hiring! At Genesis, you will play a part in one of the world’s most essential industries. There has never been a better time to join Genesis. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.
The core responsibilities of this role include:
Serve as the on-site HR contact, conducting new hire orientations and providing policy guidance to employees.
Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed.
Oversee site training programs, tracking both new hire and annual training compliance.
Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation.
Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues.
Plan and coordinate employee engagement activities and site events.
Monitor office supply levels and place orders to maintain inventory.
Position: Administrative Assistant II
Shift: 2nd Shift, 3:30p-12a Monday-Friday
Pay: $24/hr
Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:
Affordable medical, dental, and vision coverage available beginning on your 30th day
PTO program for all associates, including paid holidays and vacation
401(k) with generous company match
Tuition reimbursement program
Excellent training and career advancement opportunities
Grow your skills. Shape your world.
Role Purpose:
Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.
Key Accountabilities:
Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
Provide information to callers, requiring detailed knowledge of the managers area of responsibility and general knowledge of company policies, practices and operations.
Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
Maintain departmental records and prepare reports.
Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
Maintain administrative filing system including items that are confidential.
Process weekly payroll records.
Serve as central communication point for associates.
Operate office equipment including fax, copier, printer, and binding machines.
Perform additional duties as assigned.
Required Education and Experience:
Two years related experience
High School Diploma or Equivalent, preferred
Our Organization is an equal opportunity employer.
Brand: Genesis Logistics Inc.
Address: 705 Bradburn Place Suite 103 Stafford, VA – 22554
Property Description: 5892 – Stafford VA NERC
Property Number: 5892
Title: Administrative Assistant II
Company: Genesis Logistics Inc.
Location: Stafford, VA
Category:
