Administrative Assistant II

Overview

Administrative Assistant II Jobs in Anaheim, CA at University of California, Irvine

ADMINISTRATIVE ASSISTANT – RECEPTIONIST

POSITION SUMMARY

This is a full-time, non-exempt position for the person who will perform a variety of administrative and office support activities for the Harris County – Houston Sports Authority (HCHSA).

This person must be a team player with the ability to take on multiple tasks with creativity, accuracy, enthusiasm, and attention to detail.

SPECIFIC DUTIES

· Project a vivacious, friendly and business-professional image through in-person and telephone interaction;

· Answer incoming telephone calls timely and route appropriately, taking accurate messages when required;

· Welcome visitors and announce their arrival to appropriate staff member;

· Validate guest parking as needed;

· Open, sort and distribute incoming packages and correspondence;

· Coordinate courier and delivery services as required by staff members;

· Coordinate meetings using the Outlook calendar function; reserve appropriate conference rooms; handle food and beverage catering when necessary;

· Serve as liaison with building management, security and garage personnel;

· Assist in the management of Authority’s Suite at Minute Maid Park for Houston Astros home games;

· Assist with Board of Directors, Committee meetings as needed, including Sports Authority Foundation Board meetings;

· Manage offsite records storage;

· Create and modify memos, letters, reports and other documents;

· Create spreadsheets and slide presentations;

· Coordinate travel arrangements (air, hotel and ground) as required;

· Prepare expense reports;

· Maintain current interoffice telephone directory;

· Maintain acceptable levels of office and kitchen supplies; maintain copy room in neat and orderly manner, including Mail bins;

· Other projects as assigned.

QUALIFICATIONS

· High school graduate (some college preferred);

· Minimum four years’ secretarial experience;

· Typing skills of at least 50 wpm;

· Strong working knowledge of PCs and PC-based software, including Microsoft, Word, Excel, Outlook and PowerPoint;

· Strong oral/written communication skills;

· Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar necessary for proofreading;

· Ability to work efficiently in a multi-tasked environment while maintaining a professional image;

· Working knowledge of office procedures, office equipment, copiers, scanners, etc.;

· Highly organized individual with good reasoning skills with attention to details.

· Must demonstrate dependability, the ability to meet deadlines, reliability, and following through on assigned tasks.

SALARY RANGE:

$35,000 to $45,000/year

Job Type: Full-time

Pay: $16.83 – $21.64 per hour

Expected hours: No less than 40 per week

Schedule:

Monday to Friday

Ability to Commute:

Houston, TX 77010 (Required)

Ability to Relocate:

Houston, TX 77010: Relocate before starting work (Preferred)

Work Location: In person

Title: Administrative Assistant II

Company: University of California, Irvine

Location: Anaheim, CA