Overview
Administrative Assistant II Jobs in Chino, CA at In-N-Out
Overview:
Join SALT Dental Partners and be part of a dynamic team dedicated to revolutionizing the dental industry through innovative marketing strategies and exceptional patient experiences. Since our doors opened in 2019, our mission has been to help specialty dental providers grow their practices. SALT is creating a vast network of like-minded doctors throughout the country. At SALT, we provide comprehensive support services, allowing doctors to focus on delivering exceptional care.
We are seeking a dynamic, engaging, and emotionally intelligent individual as an Executive Assistant. This is a trusted, high-visibility role that will play a critical part in ensuring the day-to-day operations of the office run smoothly and efficiently. This is a vital role which will focus on administrative functions supporting our entire Executive team, especially the Chief Development Officer and our Business Development team, our Chief Clinical Officer, and our CEO. This position will work closely with and report to the Managing Executive Assistant.
If you are polished, proactive, and passionate about service, connection, and supporting meaningful growth, we’d love to hear from you.
Responsibilities:
Provide administrative and logistical support for the office and the executive team.
Manage complex calendars, prioritize meetings, and coordinate internal and external appointments.
Organize travel arrangements, prepare itineraries, and process expense reports.
Anticipate the needs of the office and executives, and proactively address them.
Handle confidential and time-sensitive information with professionalism and discretion.
Assist in office management functions such as working with vendors on kitchen and office supplies, and ensuring a professional office environment.
Take the lead on special projects for the office and ad-hoc initiatives at the request of the executive team.
Plan and execute visits to SALT’s Phoenix Home Support Office (HSO) for prospective partners, ensuring a seamless, concierge-level experience from travel to onsite meetings.
Assist in planning SALT Dental’s participation at industry conferences and organize end-to-end logistics: travel, accommodations, vendor coordination, and preparation of materials.
Support the execution of external-facing events such as seminars, receptions, and networking functions in collaboration with the Business Development team.
Assist with post-meeting and post-event outreach, including follow-ups, thank-you notes, and ongoing communication with prospects and partners.
Design and manage a personalized gifting program for current and future business partners, ensuring thoughtful, tailored experiences that reflect SALT’s brand and values.
Serve as a key point of contact for both internal and external stakeholders, ensuring prompt, polished, and solutions-oriented support.
Qualifications:
Emotional Intelligence: Exceptional interpersonal skills with the ability to build rapport, read a room, and adapt to different personalities and situations with professionalism and warmth.
Communication: Strong verbal and written communication skills; comfortable drafting polished correspondence and speaking on behalf of senior leaders.
Organization & Time Management: Highly organized with the ability to manage multiple priorities, track follow-ups, and meet tight deadlines in a fast-paced environment.
Detail-Oriented: Strong attention to detail, especially when managing event logistics, travel arrangements, and personalized gifting.
Event Planning: Skilled in coordinating complex events, including internal summits, client visits, and conference participation.
Client Service Mindset: A proactive, concierge-level approach to client and prospect experience, with a passion for creating memorable, thoughtful interactions.
Tech Savvy: Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams), and experienced in planning and executing virtual meetings as well as managing conference room AV/IT.
Team Player: Collaborative and responsive, with a willingness to support team members and cross-functional partners.
Initiative-Driven: Self-starter who anticipates needs and solves problems before they arise.
SALT Dental Partners offers a competitive salary and benefits package, including health insurance, retirement plan, and paid time off in order to attract, develop, and retain our employees.
SALT Dental Partners offers equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity, and gender expression, or any other legally protected status.
Recruiting firms may not submit candidate resumes via e-mail. Recruiters are directed to contact one of our Human Resources representatives at [email protected] regarding current vacancies.
For more information on our career opportunities and benefits, please connect with us at [email protected].
Show more
Title: Administrative Assistant II
Company: In-N-Out
Location: Chino, CA
