Overview
Administrative Assistant II Jobs in Charleston, SC at The City of Charleston, SC
THE POSITION: The Family Life Ministries (FLM) office is first and foremost ministry and mission oriented, with the mission of leading all souls to Christ. We are responsible for providing leadership and oversight for children, youth, and adult faith formation, including sacraments. The job includes caring for couples preparing for marriage, individuals desiring communion with the Church and ministering to grieving families during the loss of a loved one. The work of the Administrative Assistant consists in supporting each of the ministries with data management, communications, coordination, and scheduling. Currently, this position is part-time, not eligible for benefits.
ESSENTIAL DUTIES: Essential duties and responsibilities of the Administrative Assistant include the following:
Maintain calendars/schedules
Director of Family Life Ministry, appointments & meetings
Marriage preparation meetings and events
Clergy funeral calendar
Coordination with Parish Scheduler/Calendar
Faith Formation
Oversee enrollment communication and data
Communications, FlockNotes, SMS, etc.
Statistics, records, maintaining electronic filing systems
Coordinate and track VIRTUS, safe environment compliance
Manage paperwork for volunteers
Preparations for the Sacrament of Marriage
Coordinate and maintain schedules for marriage preparations
create files, schedules, and timetables
monitor weekly each marriage file for progress
communicate with couples, mentor couples, parish wedding coordinator
maintain communications and assignments for the FOCCUS inventory, theology instruction and NFP instruction for each couple
Conclude files for Marriage, Convalidation and Annulment
Funeral Ministry
Coordinate, communicate all aspects of the funeral ministry
schedule and coordinate with priests, family, mortuary, musicians, sacristans, and hosts
oversee host and family consultations
oversee and coordinate AV techs, reception coordinators, church scheduler
Other duties as assigned
COMPETENCIES AND QUALIFICATIONS:
High School Diploma or equivalent
Experience supporting staff involved with Family Life Ministry environment, preferred
Must be in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043)
Must refrain from promotion of, or the living out of, any conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with Catholic doctrine or morals
Effective communications skills, verbal and written
Proper telephone etiquette
Superior organizational skills
Must be able to easily multi-task
Proficiency with Microsoft 365, especially Excel
Creative skills with project management including ability to use or learn Monday.com and JotForm applications
Title: Administrative Assistant II
Company: The City of Charleston, SC
Location: Charleston, SC
