Overview
Administrative Assistant II Jobs in San Luis Obispo, CA at City of San Luis Obispo
GAI Consultants, Inc. is looking for an Administrative Specialist 1 whose primary responsibility will be assisting engineers in the development of project deliverables for clients. The successful candidate must have strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents.
Bring your talent to a range of stimulating projects alongside supportive and accomplished teammates—advance your career, fulfill your professional aspirations while working with a dynamic leadership team, and express your entrepreneurial spirit as an essential contributor to an established and growing company.
Sound like a fit? We’d love the opportunity to get to know you!
Essential Duties and Responsibilities:
Will primarily support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables. Work will involve coordinating with staff in four other offices and prioritizing work based on client schedules and needs.
Will be responsible for updating client and internal tracking spreadsheets.
Will be responsible for performing detailed QA/QC checks of project deliverables.
Assists in the preparation of project-related documents to comply with client and/or GAI Branding standards; assist with project processes/procedures for QA/QC requirements. Performs special projects and other tasks, as assigned.
Strong Adobe Acrobat and Microsoft Office Suite skills, including Microsoft Word and Excel, are required.
General Characteristics
Begins to apply broad knowledge of principles and practices in a specific practice area.
Begins to independently evaluate, select, and adapt standard techniques, procedures, and criteria.
Beings to acquire general knowledge of principles and practices of related fields, and ability to function on multidisciplinary teams.
Begins to apply teamwork skills to effectively plan, execute, and manage scopes, schedules, and budgets to meet project stakeholder needs
Minimum Years of Experience
3+ Years of Experience
Education
Associate degree (or higher) from accredited college or university preferred.
Combination of experience, related coursework and/or education may replace requirement for college degree.
Certification/Licensure
Notary Public preferred.
Driver’s License
Technical Responsibilities
Assists in the creation and maintenance of project related forms or documents.
Answers questions about administrative best practices and procedures.
Performs special projects and other tasks, as assigned. May serve as a Travel Power User with the same responsibilities as a Travel Specialist 1.
Project and Task Management
Occasionally plans and coordinates detailed aspects of projects.
Assists with preparation of project scopes, schedules and plans for assigned projects.
Occasionally assigns tasks to other administrative staff.
Mentor other administrative staff
Management Responsibility
Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
Attends project meetings and assists with meeting minutes.
Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products.
Communication Skills
Possess effective oral and written communication skills; interacts with other staff; interacts with all GAI staff, outside vendors and clients.
Communicates effectively to both technical and nontechnical audiences.
Why GAI?
At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.
Benefits To Working at GAI Include:
Competitive salary – GAI is committed to paying market-based salaries
Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire)
New paid Maternity/Paternity/Adoption program
Generous Paid Time Off and 7 paid holidays
401k company match
Tuition Reimbursement
Experience
Required
3 year(s): Preparation and detailed review of deliverables. Work will involve coordinating with staff in four other offices and prioritizing work based on client schedules and needs.
Education
Preferred
Associates or better in General Business or related field
Licenses & Certifications
Required
Driver’s License
Preferred
Notary Public
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Title: Administrative Assistant II
Company: City of San Luis Obispo
Location: San Luis Obispo, CA
