Overview
Administrative Assistant II Jobs in San Rafael, CA at City of San Rafael
Full Job Description
The City of San Rafael Sanitation District is recruiting for a full-time Administrative Assistant II position. Under general supervision, this position provides responsible, varied, secretarial and office administrative assistance to the department.
ESSENTIAL DUTIES AND RESPONSIBILITIES (including but not limited to):
Set up and maintain financial, statistical, and operational records, including reviewing departmental payroll submittals and various time sheets.
Administer and maintain complex procedures, including issuing permits, submitting required information/forms for the inter-governmental reimbursements and/or grant monies; and as related to assigned program areas.
Prepare, distribute, and post agendas and minutes for a variety of meetings; provide additional administrative support which may include the transcription of recorded or written information.
Create, edit, and update departmental information on the internet and intranet.
Carry out routine required procedures related to departmental hiring.
Prepare required statistical reports for various departmental programs.
Provide information relating to responsibilities assigned in person or by telephone.
Refer more complex requests, technical inquiries, or serious complaints to appropriate staff members.
Maintain inventory and office supplies; prepare purchase orders.
Research and compile information as requested.
Provide technical and functional supervision as appropriate to clerical personnel; recommend organizational procedural changes affecting clerical activities.
Screen calls, visitors, and mail and take action appropriate to request/situation.
Independently respond to letters and general correspondence of a routine nature.
Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
Operate a variety of office equipment and use a variety of software programs including word processing, spreadsheet, and visual presentation equipment as appropriate.
Type, edit and format a variety of materials including staff reports, agendas, general correspondence and memoranda; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Follow-up on projects, transmits information and keeps informed of departmental activities.
Initiate and maintain a variety of files and records.
Oversee and coordinate preparation, compilation, reproduction and distribution of various documents and reports.
Assist in gathering data, preparing and monitoring the annual budget.
Perform a variety of tasks related to office administration specific to the department in which assigned.
Build and maintain positive working relationships with co-workers other City employees, and the public using principles of good customer service.
Performs related duties as assigned.
KNOWLEDGE OF/ABILITY TO:
Knowledge of English usage, spelling, grammar, and punctuation.
Knowledge of modern office methods, procedures, computer equipment and various software applications.
Knowledge of business letter writing and arithmetic.
Knowledge of organization, procedures, and operating details of the city division to which assigned.
Knowledge of filing and record keeping practices.
Ability to learn to perform a wide variety of responsible secretarial and clerical work.
Ability to on a continuou…
Title: Administrative Assistant II
Company: City of San Rafael
Location: San Rafael, CA
Category:
