Overview
Administrative Assistant II – 994195 Jobs in Fort Lauderdale, FL at Nova Southeastern University
JobID: 16733
Position Type:
School Leadership/Administrative Assistant
Date Posted:
3/5/2025
Location:
School Leadership
The DeKalb County School District is seeking an experienced and professional Executive Assistant.
Salary Grade/Schedule: Unified 116
The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations.
Title: Executive Assistant
Perform routine and non-routine tasks to provide comprehensive administrative support to the department, coordinating office functions, managing schedules, and handling communications to ensure efficient operations. Provide support with payroll, travel arrangements, and budgeting, and serve as a liaison to schools, staff, and community members. Perform duties with moderate to little supervision as an experienced-level individual contributor.
Essential Functions:
Manage and maintain various documents and records with a focus on accuracy and confidentiality, including personnel/position-related paperwork such as attendance, payroll records, duty assignments, leave requests, and monthly travel reimbursements.
Provide exceptional customer service by addressing concerns and complaints effectively and communicating with internal and external contacts on behalf of the supervisor to ensure stakeholder satisfaction.
Oversee financial activities, including monitoring the budget, managing spending for supplies and equipment, executing purchase orders, and ensuring timely payment of purchases in accordance with school system guidelines.
Schedule and coordinate meetings, appointments, and travel arrangements for supervisors, prepare meeting agendas, record minutes at meetings, and ensure physical settings are prepared for meetings.
Assist office administration by maintaining efficient operations, conducting research, and compiling data.
Create drafts of correspondence for a supervisor.
Maintain an efficient, organized filing system.
Anticipate tasks that may be varied or complex while also being prepared to take on assignments as needed in order to support departmental goals effectively.
Provide insight on process improvements and successful outcomes and make recommendations for solutions as appropriate.
Perform additional duties as assigned.
MINIMUM QUALIFICATIONS
High school diploma with at least six (6) years of related experience required.
Associate degree with 4 – 8 years of related experience preferred.
08/27/2024
Title: Administrative Assistant II – 994195
Company: Nova Southeastern University
Location: Fort Lauderdale, FL
