Overview
Administrative Assistant II – Advocate Good Samaritan Hospital Jobs in Downers Grove, IL at Advocate Health Care
Title: Administrative Assistant II – Advocate Good Samaritan Hospital
Company: Advocate Health Care
Location: Downers Grove, IL
Support President and C-Suite leaders at Advocate Good Samaritan Hospital with complex administrative support, including reception, scheduling, document development, file maintenance, and research.
Experience Required
Typically requires 3 years of administrative support experience
Knowledge / Skills / Abilities Required
- Advanced time management and prioritization.
- High degree of confidentiality.
- Initiative and independent problem-solving.
- Strong written and verbal communication skills. Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Ability to create simple to complex documents, reports, graphs/charts, and presentations.
- Strong organizational ability and attention to detail.
Major Responsibilities
- Schedules and prioritizes calendars for appointments, meetings, and travel.
- Assists with travel arrangements and expense reporting.
- Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
- Answers, screens, and initiates calls. Greets visitors, providing procedural information and answering inquiries related to operational and substantive matters.
- Resolves problems and prioritizes needs using in-depth knowledge or policies and procedures.
- Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
- Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
- Maintains filing systems and confidential records.
- Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
- Conducts independent research and complex analyses, summarizing information to support administrative needs.
- Operates and maintains office equipment; may order supplies as needed.
- Coordinates administrative details of special projects.
- May act as a resource, providing training to other administrative staff.
Education Required
High School Graduate
Physical Requirements And Working Conditions
- Normal office environment; occasional lifting up to 20 lbs.
- Prolonged periods of sitting, standing, and keyboard use.
