Overview
Administrative Assistant II – Engineering Jobs in Buckeye, AZ at City of Buckeye
Full Job Description
Salary
$53,601.60 – $80,371.20 Annually
Location
City Hall: 530 E. Monroe Avenue Buckeye, AZ
Job Type
Full-Time, Regular
Job Number
01386
Department
Engineering
Opening Date
05/06/2024
Closing Date
5/20/2024 11:59 PM Mountain
Position Scope
Under general supervision, performs complex administrative functions in support of the Engineering department. Performs daily administrative functions and more complex project coordination. Responsibilities may vary according to work assignment. This class is differentiated from the Administrative Assistant I by the increase in difficulty and complexity of the assignments.
Primary Duties and Responsibilities
The following dutiesARE NOTintended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Create a variety of routine and non-routine documents, including reports, flyers, and/ or marketing materials, templates, charts, surveys, letters, memos, notices, forms, newsletters, agendas, schedules, and/or other related materials
Generate and maintain complex spreadsheets, reports, databases, and presentations
Verify and review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports
Assist public and customer service needs of a more complex manner, respond to requests for information; interpret and explain relevant rules, policies, regulations; analyze issues, determine solutions, and make recommendations to improve processes or procedures
Manage engineering webpage
Coordinate and complete public records requests
Assist in developing department procedures and policies
Assist in the creation and tracking of department budget, metrics, and related reports
Process and review general financial and/or purchasing functions and entries
Perform record keeping for various funds and expenditures
Conduct independent research and analysis, compile data, and create statistical, financial, operational, and special project reports using a variety of software systems
Manage calendars; schedule meetings and appointments; prioritize and resolve meeting schedules; prepare meeting agendas and presentation materials, take and transcribe meeting minute, and prepare summaries as required
Coordinate meeting resources and travel
Develop and manage department files and tracking systems
Assist with special assignments, projects, meetings, and/or events through coordination and administration
Provide administrative training to staff and cross-train in administrative duties as needed
Handle sensitive and confidential matters
Performs other duties as required
Minimum Qualifications & Position Requirements
Education and Experience:
Associate’s Degree and three years’ experience in administrative work; OR equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
Knowledge of:
Business English, grammar, spelling and arithmetic
City policies and procedures
Principles and practices of office managem…
Title: Administrative Assistant II – Engineering
Company: City of Buckeye
Location: Buckeye, AZ
Category:
