Overview
Administrative Assistant II – Fire Department (Temporary Position) Jobs in Phoenix, AZ at City of Phoenix
Axiom is looking for a Executive Administrative Support Specialist to support the DoD in the Washington, DC area.
An active Secret or Top Secret Clearance is required to be considered for this position.
This is an upcoming opportunity contingent on contract award.
The Executive Administrative Support Specialist provides direct administrative support to senior DOD officials and supports executive-level coordination across divisions. Manages calendars, schedules, correspondence, and logistics in a dynamic, high-profile environment.
Supports division or branch-level administrative functions including meeting coordination, internal correspondence, background research, and office operations. Ensures smooth execution of daily administrative duties.
Key Responsibilities:
Manage senior leader calendars, resolve scheduling conflicts, and coordinate meetings.
Prepare travel documentation using the Defense Travel System (DTS), including authorizations, orders, and vouchers.
Draft, edit, and format formal correspondence based on leadership input.
Coordinate office administrative functions including space management, events, and supplies.
Greet high-level visitors and serve as the face of the front office.
Track, monitor, and report on taskers, drills, and office action items.
Assist with gathering and preparing background material for leadership meetings.
Support development of presentations, internal reports, and routine correspondence.
Track and log taskers, ensuring timely responses and closure.
Answer phones, direct inquiries, and coordinate visitor access.
Assist with space management, supply requests, and office maintenance coordination.
Preferred Qualifications:
5+ years of DoD-level executive support experience.
Strong Microsoft Office Suite, Adobe and DTS proficiency.
Familiarity with DOD component administrative processes.
Exceptional discretion, professionalism, and customer service skills.
Clearance:
An active Secret clearance is required.
Must be a United States Citizen and pass a background check.
Maintain applicable security clearance(s) at the level required by the client and/or applicable certification(s).
Axiom offers competitive compensation packages including comprehensive medical/dental/life insurance and matching 401(k) contribution.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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Title: Administrative Assistant II – Fire Department (Temporary Position)
Company: City of Phoenix
Location: Phoenix, AZ
