Overview
Administrative Assistant II-III, Power Management Jobs in Roseville, CA at Northern CA Power Agency
Full Job Description
Final Filing Date:First review of applications will be on May 20, 2024. NCPA reserves the right to close this posting once a sufficient number of applications have been received.
This position performs a variety of professional administrative and confidential support functions for the Assistant General Manager and his/her staff. Maintains strict confidentiality, exercises good judgment, and a high degree of professionalism when acting as an ambassador or liaison to staff, members, other agencies, or the public. Under general supervision, incumbents regularly perform a variety of duties requiring adaptation to various situations, judgment as to which learned work method to apply for the desired result, and the ability to communicate effectively.
ESSENTIAL DUTIES AND RESPONSIBILITIES
This position requires the incumbent reports for work on time and maintains satisfactory attendance in accordance with Agency policies; Ensures work responsibilities are covered when absent; Arrives to meetings and appointments on time; Performs special assignments for the Assistant General Manager or others as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Communicate effectively with internal and external partners.
Prepare payment authorizations and payment schedules for department contracts, and facilitate timely and accurate payments as they come due.
Work with respective Legal team members on contract management workflows and best practices to increase operational efficiency.
Maintain flexibility and openness to take on additional projects as necessary or assigned.
Reads and routes incoming mail. Locates and attaches appropriate files to correspondence to be answered by the manager.
Composes, formats, edits, and types routine correspondence, reports, agendas, minutes, presentations, etc.
Answers and screens manager’s/staff’s telephone calls as needed and arranges conference calls.
Coordinates manager’s schedule/calendar and makes appointments. Greets scheduled visitors and conducts to appropriate area or person. Arrange and coordinate travel schedules and reservations as needed.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Organizes and maintains file system and files correspondence and other records.
Conducts research and compiles and types statistical reports.
Administers committee meetings in accordance with Ralph M. Brown Act requirements.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Within budget, orders and maintains supplies and arranges for equipment maintenance.
Provides support or backup to the Receptionist, other Administrative Assistants, and Executive Assistant as needed. Participates in Administrative Assistants meetings.
Assists in coordinating the monthly Agenda Packet materials for the Commission.
Maintains the business unit SharePoint workspace and associated systems, including business web page.
Develops, maintains, and administers a regulatory tracking system to support agency regulatory requirements.
Develops, prepares, and administers Agency contracts and agreements, including the development of contract templates, tracking of contract records in the Agency records-keeping system, and processing various contractual r…
Title: Administrative Assistant II-III, Power Management
Company: Northern CA Power Agency
Location: Roseville, CA
Category:
