Overview
Administrative Assistant II / Institutional Advancement Jobs in Westfield, MA at Westfield State University
Performs complex variety of secretarial and clerical duties to provide administrative support for Principal and administration of West Central. Creates, maintains and manages reports, confidential records, files and databases (e.g. student files; classroom rosters; IEP/ETR Due Lists). Maintain required reports to ODE and FCBDD. Maintain the Student Meal Program. Send IEP meeting invites. Organize and track all enrollment paperwork. Track daily student attendance and send monthly attendance to districts.
Organize “Student of the Month” certificates.
Track student transportation/change of student address in collaboration with the operation specialist. Maintain and update all school/staff calendars. Organize weekly parent communications (e.g. eblast). Communicate with local districts regarding outreach activities.
Maintains public relations with community; secures and communicates information to employees, persons served and their parents/guardians/families and other interested parties.
Answer phones, direct calls, take messages, respond to radio calls. Greet visitors and monitor main entrance. Type documents, using word and spreadsheet software. Performs other related duties as assigned.
This is a 12 month position.
High school diploma or equivalent
Three years experience of secretarial support using current technology preferred.
High level skills in reading, writing and spoken language preferred.
Demonstrates respect for diverse cultural community.
Proficient in administrative software, such as Microsoft Office Suite, to effectively perform tasks such as scheduling, data management, and document creation.
Ability to handle confidential information with discretion and integrity. Excellent organizational and leadership skills. Attention to detail to ensure accuracy when completing tasks. Outstanding communication and interpersonal skills to assist parents, students, visitors, and staff in a professional manner.
Proficient computer skills; able to pick up on how to use new programs and technology, as well as familiar with current programs (Teams; Microsoft Office; Excel); Word; PowerPoint.
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Title: Administrative Assistant II / Institutional Advancement
Company: Westfield State University
Location: Westfield, MA
