Overview
Administrative Assistant II – Library / Attendance Jobs in Kent, WA at Kent School District
Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.
Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.
What we offer:
Health, Life, Dental and Vision Insurance
Employee Assistant Program
Flex Spending (FSA) (Cafeteria Plan) and HSA
401(k) Plan – Matching up to 3%
Employee Stock Purchase Plan
Profit Sharing Plan
Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
Paid Holidays
Tuition Reimbursement
Annual Discretionary Bonus
Employer Paid Life Insurance
Gym membership reimbursement
Administrative Assistant
The Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. He/she will assist other branch personnel including key managers in a variety of administrative roles.
The salary range for this position is $22.00-$25.00 per hour depending on experience.
Job Responsibilities
Responsible for office reception functions including greeting customers, vendors, and associates
Conduct payroll and hour tracking functions as assigned
Conduct billing, receivable, and payable functions as assigned
Provide general administrative support for managers and staff
Process mail receipt and distribution activities and respond to routine correspondence
Create, type, and distribute internal and external correspondence
Coordinate office schedules, meetings, conferences, and appointments
Order office supplies and assist in upkeep of office equipment
Maintain various types of records
Assist in completing special reporting and licensing requirements
Assist in compiling contracts, proposals, and job packets
Complete special projects as required
Accomplish responsibilities as required using business software as approved by WSFP
Offer suggestions and solutions on improving efficiency of general office procedures
Provide customers with invoices and required backup paperwork following the customer’s billing requirements (Email, fax, upload to websites, etc.)
Maintain job files in manual file folders and/or electronic files
Follow the Company’s collection procedures to ensure timely payment from customers
Establish positive customer relationships
Update collection notes in the Past Due Memos section of WebApps and Astea
Inform Division Managers of any discrepancies or issues a customer has reported
Meet regularly with the Office Manager to review collection accounts and provide updates
Other duties as assigned
Job Qualifications
Good computer skills with working knowledge of business software applications
Background in basic secretarial skills is preferred
1-2 years basic office experience desired
Excellent written and verbal communication skills
Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
Ability to pass a pre-employment drug screen test and background check
All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.
VEVRAA Federal Contractor
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Title: Administrative Assistant II – Library / Attendance
Company: Kent School District
Location: Kent, WA
