Overview
Administrative Assistant II – Planning Jobs in Greeley, CO at City of Greeley
Overview:
The Administrative Assistant is responsible for providing administrative support to the Department of Clinical Education.
Responsibilities:
The Administrative Assistant to the Department of Clinical Education will be able to:
Provide professional and friendly customer service through answering incoming calls, e-mail correspondence, welcoming and directing students, and providing program information.
Assist the Dean, Directors and Coordinators in completing operational tasks of the department.
Prepare written transcripts of the student’s performance in medical school also known as Medical Student Performance Evaluation (MSPE’s).
Manage and efficiently organize digital and, when necessary, paper filing systems for the department.
Handle general clerical needs of the office including copying, faxing, filing and responding to telephone inquiries.
Order and replenish supplies for the department when needed.
Complete credentialing/recredentialing process for new and continuing clinical adjunct faculty.
Compile and maintain current and accurate data for all clinical preceptors, maintaining copies of current state licenses, board certifications, malpractice coverage, and appointment files in the credentialing database.
Maintain and provide data and reports on preceptors and department faculty and physicians for yearly surveys and questionnaires.
Schedule meetings with respective hospital/affiliated sites.
Assist and coordinate the scheduling of department meetings and campus communications.
Review and submit all department invoices for payment processing.
Assist in maintaining and managing the Assistant Dean of Clinical Education’s calendar and availability.
Assist in the coordination of department faculty development events, student facing events, and meetings with affiliate sites.
Transcribe minutes for committee meetings, as assigned.
Clear and timely communication with the Dean and department of pending and completed tasks.
Other duties assigned by the Dean or Directing Supervisor.
Qualifications:
Education/Experience
Bachelor’s degree or equivalent experience
1-year administrative experience
Knowledge/Skills/Abilities
Strong organizational skills
Ability to multi-task
Strong interpersonal and communication skills
Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook
Access to a personal digital device for secure access to Touro programs
Title: Administrative Assistant II – Planning
Company: City of Greeley
Location: Greeley, CO
