Overview
Administrative Assistant II (Secondary) Jobs in Missouri at Parkway Schools
About the Role
We’re seeking a proactive, organized, and tech-savvy Office Manager to lead our daily administrative operations. This role is essential in supporting client relationships, ensuring efficient office systems, and helping our growing organization run smoothly. The ideal candidate is a self-starter with strong communication skills, attention to detail, and a client-first mindset.
Key Responsibilities
.Administrative & Office Coordination
Oversee day-to-day front office operations including scheduling, communication, and documentation.
Customer & Client Services
Develop and maintain positive relationships with clients, insurance companies, and vendors.
Perform follow-up customer service calls to ensure satisfaction and address concerns.
Manage service invoicing, client billing, and collections activities with accuracy and timeliness.
Ensure accounts receivable are current and coordinate with accounting or leadership as needed.
Scheduling & Communication
Manage calendars, coordinate appointments, and track staff schedules and absences.
Dispatch and confirm appointments with clarity and efficiency.
Monitor and communicate staff time-off requests and track employee attendance.
Technology & Operations
Utilize Microsoft Office Suite (Word, Excel, Outlook) and cloud-based platforms for scheduling and record-keeping.
Assist with onboarding new staff into internal systems and help implement new processes or software tools.
Answer and manage incoming calls with professionalism and courtesy; direct inquiries appropriately.
Greet and assist visitors, ensuring a welcoming and organized front office environment.
Maintain and organize office records, files, mail, and supplies.
Provide administrative support including drafting correspondence, filing, and scheduling internal meetings.
Qualifications & Skills
High school diploma required; Associate’s degree or business coursework preferred.
Minimum 2 years of experience in office administration, customer service, or related roles.
Proficient in Microsoft Office Suite and comfortable learning new software systems.
Excellent written and verbal communication skills.
Exceptional organization, time management, and multitasking abilities.
Ability to work independently and thrive in a fast-paced, high-volume environment.
Strong interpersonal skills and a customer-service mindset.
Physical & Work Environment Requirements
Must be able to sit, stand, walk, bend, lift up to 30 lbs, and perform office tasks throughout the workday.
Ability to work under frequent interruptions and maintain professionalism.
Intact sight and hearing (with or without assistive devices).
High school diploma required, Associate’s degree preferred.
Previous experience in office administration or other related fields
Ability to prioritize and multitask
Ability to adapt to new systems set in place
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
Works well in high-volume setting
Minimum of two years successful experience in customer service.Skills
Working knowledge of Microsoft Office Suite, Word and Excel with minimal mistakes
Strong English speaking and writing skills.
Attendance, diligence, punctuality, and reliability.
Ability to adapt to a fast-paced environment.
Job Type:
Part Time
Physical & Work Environment Requirements
Must be able to sit, stand, walk, bend, lift up to 30 lbs, and perform office tasks throughout the workday.
Ability to work under frequent interruptions and maintain professionalism.
Intact sight and hearing (with or without assistive devices).
Schedule & Expectations
8-hour shift (Mon–Fri); occasional flexibility may be required.
Part-time schedules (4–6 hour shifts) may be considered for qualified candidates.
Onsite position; must reliably commute or plan to relocate before starting.
Why Join Us?
We are a growing organization focused on wellness, excellence, and community. You’ll play a central role in supporting our mission-driven work and enjoy a collaborative, values-based culture.
Job Type: Part-time
Pay: $18.00 – $24.00 per hour
Expected hours: 30 per week
Schedule:
4 hour shift
8 hour shift
Work Location: In person
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Title: Administrative Assistant II (Secondary)
Company: Parkway Schools
Location: Missouri
