Overview
Administrative Assistant II (Staff Assistant) Jobs in Chicago, IL at State of Illinois
Job Summary
The Substitue Administrative Assistant fulfills the mission of the Catholic school by providing general organizational support within the framework of the school’s philosophy, organization, and policies. The Administrative Assistant serves as the assistant to the principal by supporting the administrative needs of the principal and assigned office duties. The Administrative Assistant has decision making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the principal.
Ministerial Character
Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ’s mission present and enduring in the schools. In order to fulfill Christ’s mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ’s mission and entrusting to them various responsibilities.
Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.
Essential Duties
Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Maintains confidentiality regarding school matters
Provides comprehensive secretarial duties for the principal and school office
Supports the principal in the preparation of documents, reports, and correspondence
Supports the principal in their work with the Board, personnel, facilities, vendors, and volunteers
Assists in maintaining the principal’s and school’s main calendar
Maintains current and accurate records according to school policy
Meets staff development guidelines as set forth by the Diocese/local administration
Demonstrates professionalism in conduct, demeanor, and work habits
Maintains a work schedule that maximizes availability to the school, students and staff
Serves as a professional representative of the principal and school
Communicates effectively with those in the school community
Collaborates with peers to enhance the work environment and support organizational planning
Knowledge, Skills, and Abilities
Knowledge of the basic teachings of the Catholic Church
Knowledge of Microsoft Office applications
Knowledge of use of office equipment
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in job appropriate technology
Skill in critical thinking and planning
Minimum Qualifications
Education:
High school diploma or equivalent
Experience:
Experience as secretary or administrative assistant
Certifications and Training:
Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.
Working Conditions
Required to work some nights and weekends
Required to manage high to moderate levels of stress
Required to work a minimum of a full school day
Required to work in standard office and school conditions
Employee Certification
All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.
Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment
Title: Administrative Assistant II (Staff Assistant)
Company: State of Illinois
Location: Chicago, IL
