Administrative Assistant II Job in Remote at Bausch + Lomb –

Bausch + Lomb Corporation, (NYSE/TSX: BLCO), is solely dedicated to protecting and enhancing the gift of sight for millions of people around the world from the moment of birth through every phase of life. Our mission is simple yet powerful: Helping you see better to live better.

The company is one of the best-known and most respected healthcare brands in the world, offering the widest and finest range of eye health products including contact lenses and lens care products, pharmaceuticals, intraocular lenses, and other eye surgery products.

Our highest priority is the well-being of the people we serve. By listening to our customers and patients, by constantly honing our innovation edge, by executing with integrity and excellence, we strive to earn the trust of our partners and stakeholders.

Over the last 167 years, Bausch + Lomb has become a global hallmark for innovation and quality. Our talented and motivated colleagues work relentlessly to invent new materials, engineer new technologies, and ultimately bring new innovations to help people see better to live better.


Administrative Assistant – Vision Care UKI/EUCAN (half time)


(E.g. Italy, France VC, EHQ Finance….)

Supporting: Vision Care EUCAN team and UKI/Nordics

Reporting to Vision Care, Bausch & Lomb UK Ltd


(site where this job is based)

UK – Kingston


(title of manager’s job)

Team Assistant and Events Coordinator Vision Care UKI, Nordics, EUCAN


(if applicable)

Executive Director Vision Care EMEA / Canada / India


To provide a high quality administration service to the UK/I Vision Care and EUCAN teams, supporting their functions in achieving required performance targets.

Liaise with external customers, as required to co-ordinate activities with Bausch & Lomb, such as sponsorship payments and attendance at meetings/ symposia.


Administrative support of the UK/I & EUCAN (regional) Vision Care teams including diary management, processing incoming and outgoing correspondence, co-ordinating and supporting business unit meetings, internal and external events, adopting a proactive approach to support the management and marketing teams of the VC Business.

Proactive implementation and continual improvement of standardised administrative processes to both external customers and internal colleagues in the UK business. This will require the individual to act as the first point of contact and then assume responsibility for distribution/ actioning incoming correspondence and producing and distributing outgoing correspondence.

Activities to include:
Customer Letters/ emails

Events and meeting compliance process

Contract compliance process

Sponsorship Payments & Record Keeping

Budget management – raising PO requisitions through to completion, processing invoices and month end reconciliation

Organisation of sales team meetings and regional customer facing meetings and exhibitions. This will incorporate sourcing venues, confirming requirements, travel arrangements (International Meetings) sourcing/ logistics of materials required, literature, and exhibition stands etc. This will not incorporate arrangements for sale team members on an individual basis.

Liaison with colleagues in the European Headquarters for international meetings and customer requirements


(what will success look like? e.g. sales target of X achieved; product defects decreased by X %; customer satisfaction rating of X; inventory levels reduced to X)

All admin requests actioned within a 48hr time period.

Continual refinement and improvement of the administrative processes in the Vision Care team.

Achievement of agreed budget targets for all events.


(total number of people reporting through to this position)



Sales volume responsibility

Budget responsibility

Total Headcount




(e.g. internal customers/business partners, external customers/partners)

UKI Management – Business Unit Director UK

Regional Management – Executive Director Europe/Canada

Regional (EUCAN) marketing and PA team

Local marketing and PA teams

Finance Dept

Legal and Compliance


Regional Sales Managers

Key Account Manager –

Territory Managers


Other administrators in Bausch & Lomb UK

External Customers

(indicate whether required or preferred)


(e.g. professional qualfications, on-the-job training)

Advanced computing skills including Word, Excel, Outlook Email, PowerPoint, Microsoft Teams, Microsoft Forms and able to utilise after training in-house Peoplesoft system for various functions.


(e.g. health care industry, multinational company, number of years, what level/types of roles, etc)

Administrative experience ideally gained within commercial entities or large public body organisation e.g. NHS or Government Department.

Excellent and proven experience in project management and events co-ordination.

Able to demonstrate the experience to liaise with multifaceted points of contact and interpret their end-point requirements into a project. Also able to demonstrate this process has been successfully completed within agreed timelines.


(knowledge, skills and attributes – including language requirements, ability to travel, etc)

Excellent written and verbal communication skills

Excellent organisational skills

Excellent interpersonal skills

Customer focused orientation (internal and external customers)

Time / Project management skills


Ability to understand, anticipate and respond to the needs of customers in the short, medium and long term


  • Ability to work positively and collaboratively in a matrix organisation
  • Ability to build and leverage mutually beneficial relationships and networks internally and externally

The masculine is used in this publication without prejudice for the sake of conciseness.

Bausch & Lomb is committed to equal employment opportunity and complies with equal employment opportunity laws in effect wherever it operates.

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Accommodations for job applicants with disabilities are available on reques.

About the Company

Company: Bausch + Lomb –

Company Location:  Remote

Estimated Salary: