Overview
Administrative Assistant III Jobs in Aurora, CO at University of Colorado
Full Job Description
University Staff
Description
University of Colorado Anschutz Medical Campus
Department: University of Colorado Division of Urology – South
Job Title:Administrative Assistant III
Position #00820586– Requisition #32805
Job Summary:
Key Responsibilities:
Administrative Support 40%
Provide administrative support to the division and individual faculty, exercising confidentiality, tact, and diplomacy. This will include attending all staff Division or Department meetings and contributing to any ongoing projects.
Manage & coordinate complex faculty schedules/calendars/meetings as needed to include clinical activities and administrative responsibilities. This includes scheduling meetings, coordinating clinical activities with the clinic and OR staff/calendars, anticipating potential conflicts, and facilitating increased efficiency with effective calendar management and routine review of schedules.
Assist faculty with travel by booking airfare, hotel and rental cars when necessary, obtaining department approval for travel, University Approval for international travel, creating itineraries, and completing expense reports per CU policies and procedures; as well as maintaining faculty CV’s and various web-based profiles.
Independently manage patient, referral, and scheduling work queues, EPIC in-basket messages, online patient scheduling requests, and provider clinic templates for multiple Urology clinic locations across the Denver Metro area.
Serve as a liaison for the patients about all non-clinical issues; resolve and/or triage issues based on independent judgment. This might include managing phone calls and transfers, handling sensitive information, and scheduling patient visits.
Basic administrative needs across the division including: maintaining division contact lists and organizational charts; mail retrieval and distribution; general office cleanup; maintain e-mail distribution lists, printing services, supply ordering; coordinate conference room reservations; maintaining monthly physician on-call schedules; event management; and organization.
Perform other duties as assigned by the Officer Supervisor, Business Program Manager, Division Administrative Director, or Division Head.
Schedule patient visits, including completing data entry in Epic and preparing all necessary documentation within medical records for the physician to review, obtaining referrals and authorizations as necessary for all clinic patient encounters, in-office and offsite procedures, and surgeries.
Human Resources and Faculty Affairs Support 30%
Perform day-to-day transactions related to HR activities for the Divisions including but not limited to: position requests, job postings, hiring, terminations, FRF preparation, drafting and finalizing LOOs and non-compete agreements
Assist with recruitment of faculty, including managing interview scheduling, arranging travel, and providing administrative support for the search committee as needed
Assist with the onboarding process for new faculty and staff including gathering all required documents, coordinating access, reviewing training requirements, and providing resources
Coordinate, monitor, maintain and process licensing, privileging, initial and re-credentialing of faculty
Support faculty with the promotion process (Dossier) as outlined by the School of Medicine
Assist the Administrative and Business Operations Manager with project support, data gathering, ent…
Title: Administrative Assistant III
Company: University of Colorado
Location: Aurora, CO
Category:
